PARISH COUNCIL MEETING MINUTES 12th MAY 2011

PRESENT: – Parish Councillors – Mrs E Wilson (Chair), Mr R Buckley (Vice Chair), Mr P Torr, Mrs M Street, Mr C. Fleming, Mr R Buckingham, Councillor B Livesley, Councillor P Hayes, & Mrs W Carter (Clerk).

Amanda Stott & James Nicholas briefly attended the meeting to thank the Parish Council for allowing them to attend the meetings.

1. APOLOGIES Parish CouncillorsMr N Eardley, Mrs L. Foster

 2. PUBLIC FORUM –   None

3. CHAIRMAN, VICE-CHAIRMAN & COMMITTEES TO BE ELECTED.

Councillor Eileen Wilson expressed her wish not to be proposed as Chairperson.

This wish was respected and the Councillors unanimously thanked her for all her hard work as Chairman, a lot of it unseen, which she had been carrying out with conviction over a number of years.

Councillor R. Buckley was proposed, seconded and unanimously voted in as Chairman.

Councillor E. Wilson was proposed, seconded and unanimously voted in as Vice-Chairman.

Planning Committee

Councillors – P. Torr, R. Buckingham and M. Street were proposed, seconded and unanimously voted in as members of the Planning Committee.

4. ALL COUNCILLORS TO SIGN DECLARATION OF ACCEPTANCE AND REGISTER OF INTEREST FORMS.

All Councillors present signed the Register of Interest forms and the Declaration of Acceptance in the presence of the Proper Officer who witnessed their signatures.

Councillors N. Eardley and L. Foster will be contacted to arrange a time to sign the above forms.

 5. MINUTES OF THE LAST MEETING HELD 28th April 2011

Approved and signed.

 6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

Current Bank Balance – As of 8th April 2011 – £7,118.50

No further statement received.

Notification of 1st part of precept payment has been received; £2500 to have been paid on the 11th April brings the balance to £9618.5 less the cheques issued on 28th April i.e.

Fairway Landscapes – planting at Higher Fold     £1066.80

W. Carter Expenses miscalculated on 26.08.2010  £25.16

Balance should now stand at £8526.54.

An internal audit has been carried out by JDH Business Services Ltd. and they have concluded the council’s system of internal controls is in place and adequate for the purpose intended and effective.

Two issues were specified in their action plan for 2011-2012, which are:-

1. HMRC have issued new guidance on tax and National Insurance Contribution treatment of clerks which replaces the previous guidance which allowed clerks to made payments outside the PAYE scheme. The Council need to register for PAYE in 2011/12 unless exemption can be secured in writing from HMRC.

The Clerk advised she was registered self employed and would seek guidance from the HMRC office, with a view to getting a written exemption.

2. As was explained and corrected at the previous meeting, the clerk printed off the previous month’s expense list and was underpaid. This was corrected at the previous meeting. The dates need to be checked more carefully in the future.

We have received an invoice from JDH Business Services Ltd. for £82.50

The Annual Return to be submitted to External Auditor by 16th May 2011.

 

The external auditors are required to select a 5% sample of audits each year for intermediate audit; we have been selected this year and have to supply additional information.

The Chair and other Councillors thanked the Clerk for all her hard work and requested it be minuted.

7. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON

   ANY PLANNING APPLICATIONS NOTIFIED – None

 8. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – None

9. AUTHORISATION OF PAYMENT OF ACCOUNTS –

JDH Business Services Ltd. Internal Audit            £82.50            Cheque No. 000667

W. Carter Salary 3 months March/April/May          £salary         Cheque no. 000668

W. Carter Expenses                                                 £99.48            Cheque No. 000669

 10. REVIEW AND DISTRIBUTE CORRESPONDENCE

None other than that previously discussed concerning the election.

 11. FUTURE OF LAND AT HIGHERFOLD.

We have lost three shrubs; however the rest of the planted area is now getting established and is looking good.

12. THE GENERAL CONDITION OF THE PARISH –

Outstanding items include:-

1. Condition of Cliff Lane. Gullies and retaining wall.

The gullies formed by running water, both sides ofCliff Lane, present a danger to traffic. The gullies only run down so far, then stop and the water spreads over the road.

Also one of the retaining walls at the side of the road has collapsed. It has been cordoned off but no remedial work has taken place. This problem occurred over eight months ago.

Steve Wilson advised Andy Simpson has had a look at the wall and it is on the list of work to be carried out with the Stone Wall Mason. We were advised this work could not be carried out until more stonework is required elsewhere, which is not acceptable.

Cllr B. Livesley has emailed Simon Davies, Area Engineer for the Highway Office, asking when the work was to be carried out. Mr Davies replied “sometime in the next month or so”. Cllr Livesley requested it to be carried out in the next month not “or so, before it collapsed on to the road or a child”.

Cllr P Hayes advised he would chase the department if work had not commenced within the next ten days.

The clerk to write to Simon Davies to express the Parish Councils concern with the delay in carrying out the work.

2 Price for renewing Perspex on notice boards.

Sizes for the Perspex have been taken and a price will be given shortly.

3. Pot holes near garages on Roe Wood Lane.

The site has been examined and photographed but not yet repaired. The clerk to write toTimPinderCheshirePeaksand Plains requesting the work be carried out.

4. Waste bin required along the canal tow path.

A waste bin has been requested from Cheshire East to be located next to the bench below the bridge on the canal – ongoing.

5. Street Lights.

The Clerk reported the following fault to the Highways Dept:-

Two street lights located onRainow Roadbetween the George and Dragon andWell Laneare out of order. We are advised the Enquiry Number is 4721150 and it will be investigated and appropriate action will be taken quickly if it is an emergency, otherwise it will be completed as soon as possible.

Cllr Foster to advise if the lights have been mended

 Also – The clerk is to write to Tim Pinder, Cheshire Peaks and Plains concerning the following matters:-

(a) Councillor E Wilson has received three complaints from the elderly people’s bungalows onRoewood Lane owned byCheshirePeaks and Plains. They feel the front garden display of one of the bungalows is not in keeping with the area.

 (b) People are climbing over the low fence at the back of the bungalow and using this way as a short cut, which the residents are finding very unnerving, the fence is not “fit for purpose” and needs to be replaced by a higher fence giving better security.

(c) People are also walking their dogs behind the bungalows and fouling the paths, can they get the Dog Wardens to do something about this.

13. HOME WATCH/RURAL WATCH SCHEME

Gareth Barber has a sports course on the 30th June therefore he will attend the following meeting which will be August 25th 2011.

 Rural Watch is the overarching initiative for the sharing of information acrossCheshire’s rural communities to tackle criminality and other issues affecting them. Rural Watch is operated by local groups who are given advice on improving security and given signs to display to deter criminals. The main aims of Rural Watch are:

  • to provide Rural Watch signs to deter criminals and anti-social behaviour
  • to encourage telephone and email contact between the community and Cheshire Police about crimes that are being committed and suspicious circumstances.
  • to encourage rural communities to take crime prevention and deterrent action.

14. WEB SITE INVESTIGATIONS – Cllr Buckingham, Haydn Vickerman and the Clerk to attended a meeting on Wednesday 4th may 2011 at 4.30 at Cllr Buckingham’s’ home.

A further meeting is to take place on Wednesday 18th May 2011.

Details of the Nominated Neighbour Scheme and the provision of having fire alarms fitted by Macclesfield Community Fire Division to be included on the site

 15. NOMINATED NEIGHBOUR SCHEME.

Cllr Buckley to speak to Joan Mottershead to determine if there is any interest in the scheme. Very little interest has been show, we can do no more only include this facility on the web site.

 17. SID –

The clerk obtained the following costs which are works and exclude VAT 

Standard Battery Powered SID for temporary unmanned post deployment, complete with Bluetooth connection. £3,600.00 each
Standard Battery Powered SID for temporary manned tripod deployment, complete with Bluetooth connection £3,700.00 each
Main Powered SID for permanent deployment, complete with Bluetooth connection £3,850.00 each
Solar Powered SID for permanent deployment, complete with Bluetooth connection £4,250.00 each
Permanent installation to existing pole £450.00 each
Training, on site to up to 4 persons £450.00

All Cllrs thought the cost too expensive, we will wait until Rainow have their SID and look into hiring costs.

17. HIGHWAYS MEETING AT BOLLINGTON The clerk to contact David Naylor to enquire into attending one of their future meetings.

The meeting finished at 7.45

THE NEXT MEETING WILL BE 30th June 2011.

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