ANNUAL PARISH COUNCIL MEETING 9th May 2013
PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, & Mrs W Carter (Clerk).
1. APOLOGIES –Councillors Mrs M Street, Mr R Buckingham & B Livesley.
2. CHAIRPERSON, VICE-CHAIRPERSON AND PLANNING COMMITTEE TO BE ELECTED.
Cllr. R. Buckley was again proposed, seconded and elected for the position of Chairperson, which he accepted.
Cllr. E. Wilson was again proposed, seconded and elected for the position of Vice-Chairperson, which she accepted.
The Planning Committee comprising of Cllrs. P.Torr, M. Street and R. Buckingham were proposed, seconded and elected, subject to Cllrs. M. Street and R. Buckingham accepting the position.
3. DECLARATION OF INTEREST – None
4. PUBLIC FORUM – None
5. MINUTES OF THE LAST MEETING HELD 15th April 2013
Approved and signed.
6. CHAIRPERSON’S ANNOUNCEMENTS – None
7. CLERK TO GIVE UPDATE ON THE FOLLOWING:
(a) Current Bank Balance – No statement received as yet.
We have received a BACS Remittance for £326 for the support grant from CEC.
JDH Business Services Limited have carried out an internal audit and have stated the council’s system of internal controls is in place, adequate for the purpose intended and effective, subject to the issues reported in the action plan.
Issue 1: Overpayment of £31 payroll taxes to HMRC
Recommendation: Complete and accurate payroll should be calculated and included in payroll returns.
Action taken: The payroll is now a static amount paid by Standing Order and the tax advised to HMRC monthly using Basic PAYE Tools for real time reporting and paid every three months.
Issue 2. A three years VAT reclaim was submitted on 28.3.2013
Recommendation: A VAT reclaim should be submitted annually to improve so the cash is available to council earlier and also to ensure the statutory time limits for reclaiming VAT are never exceeded.
Action taken: The Clerk to enquire if amounts less than £100 can be claimed within a twelve month period, if they cannot do we need to advise the VAT Dept. what VAT we have paid for that 12 month period even if we cannot claim it back.
The Standing Orders had been revised earlier in the year to include the revised Code of Conduct, no further changes are required.
A notice of appointment of date for the exercise of electors’ rights needs to be displayed on the notice board from 27th May 2013 to 9th June 2013.
The accounts and other documents to be made available from 10th June 2013 to 5th July 2013.
The audit documents must reach the external auditor LBDO by the 8th July 2013
8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON
ANY PLANNING APPLICATIONS NOTIFIED –
Application No: 13/1756M
Proposal: Front two-storey extension including porch; rear single-storey conservatory; rear extension to existing dormer.
Location: SWANSCOE PARK FARM,SWANSCOE LANE, HIGHER HURDSFIELD.
The plans were reviewed and the Parish Council have no objections.
Recent activities and actions to be taken regarding Swanscoe were discussed and will be monitored.
9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – none
10. AUTHORISATION OF PAYMENT OF ACCOUNTS
Barnard’s from Chairman’s’ Allowance £50 Chq. No. 000724
JDH Business Services Ltd. Audit £93.60 Chq. No. 000725
11. REVIEW AND DISTRIBUTE CORRESPONDENCE
Jane Thirsk – Home Watch Alerts
EMAIL: POT HOLES IN CHESHIRE EAST
INFORMATION AND FAQ SHEET
CHESHIRE EAST LOCAL PLAN
SHAPING OUR FUTURE
POSSIBLE ADDITIONAL SITES
PROPOSED BY DEVELOPER AND LAND INTERESTS CONSULTATIO
12. THE GENERAL CONDITION OF THE PARISH
12.1. Public Footpath Slope/Wheelie Bins
Andy Simpson met with Councillor Buckley and it was agreed that the steps are to be re-instated, the rail to be moved to the centre of the slope and the area to be cleared. Andy Simpson from CEC has advised this work is to be started 28th May 2013.
12.2 Plaque in the Sunday School updated. – on going
12.3 Dog Fouling –
The Clerk has reported the condition of Well Lane and the sloping pathway off Rainow Road and asked for it to be cleaned up and signs displayed to encourage dog owners to pick up after their dogs. Cllr. R. Buckley has also tried to contact the Dog Wardens without success. Clerk to chase.
12.4 No Entry Sign Missing
The sign plate from the old post has been removed for safekeeping and the sign is due to be replaced within the next few days.
12.5 Broken Concrete Posts + 12.6 Damage to Stone Flags
The Clerk has emailed Fairway Landscapes to ask why the work has not been carried out and when it will be completed.
Further damage has occurred to the stone flags which appear to have been hit yet again by a reversing vehicle.
12.7 Missing Grid Cover
The missing footway gully has been replaced.
13. NEXT PROJECT
13.1 Path from the unadopted road to the car park
We have approval of the construction details but are still waiting for legal approval from Cheshire East Council the land owners.
13.2 Keeping roads path clean.
Cllr. P Torr waiting for a quote from a local contractor for cutting grass one a fortnight at Swanscoe.
A further quote to be requested for:
Cutting the grass around the shrubs at the recreation ground. Clearing the footpath from Cliff Lane to the bus shelter. The Clerk to enquire if CEC will cut the grass around the shrubs at the recreation ground.
Meeting ended approx. 6.55pm
Next Meeting to be held on Thursday 27th June 2013 at 6pm.