PARISH COUNCIL MEETING 26th July 2017

 PRESENT: – Parish Councillors –  Mr A Broadhurst  (Chair),  Mrs E Wilson,  Mr N Eardley, Mr P Torr, & Mrs W Carter (Clerk) .

Cllr. Mr J Nicholas

1.  TO RECEIVE APOLOGIES FOR ABSENCE – Mrs M Street, Mr C Fleming (Vice Chair),

Cllr. Ms A Stott

2.  TO RECEIVE ANY DECLARATIONS OF INTEREST. – Mr. P. Torr declared an interest in item 8 on the agenda and was therefore excluded from any discussions or decisions regarding this matter.

3.  PUBLIC FORUM. – None

4.  CHAIRPERSON’S ANNOUNCEMENTS.  – None

5.  TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 28th June 2017.

The minutes were approved and signed.

6.  CLERK TO GIVE AN UPDATE ON THE FOLLOWING,

(a) Current Bank Balance – statement to 5th July 2017 – £4516.61

(b) Audit Progress

The external auditors have not yet returned our Annual Return for year ending 31.3.2017.

7. AUTHORISATION OF PAYMENTS OF ACCOUNTS.        

The renewal documents received from our insurance were discussed and approved. The premium has increased but only very slightly, from £287.19 to £295.31. We are obliged to stay with this company for the next two years.

Zurich Municipal Insurance         £295.31        Chq. No. 000817

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.

Application No:       17/3754M

Proposal:                  Conversion of an existing agricultural barn into a dwelling.

Location:                   Shoresclough Farm, Well Lane, Higher Hurdsfield SK10 5SY

National Grid Ref:  393103 374924

The application is to be looked into by our Planning Committee, excluding Mr. P. Torr, the results of which will be sent to the Planning Dept. via the Clerk.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – none

10. REVIEW AND DISTRIBUTE CORRESPONDENCE –

Invitation to the Mayor of Bollington’s Civic Sunday Parade and Community Celebration

 The Chairman and his wife will attend, the Clerk to confirm.

11. QUOTA OF PARISH COUNCILLORS & EXPERTISE NEEDED.

Two new councillors are now required to be found as soon as possible. Ideally one councillor should be from the Roewood Lane area. Councillor Buckingham has put forward two names of suitable candidate. Cllr. A. Broadhurst to contact the gentleman.

12.  THE DEAD TREES NEAR THE SEATING AREA AT HIGHER FOLD.

The owners of the property on which the trees are situated, have had tree surgeons look at the trees with a view to carrying out remedial work.

To date no remedial work has been carried out and the Council is increasingly worried as the trees are deteriorating and becoming more likely to fall. The Clerk to Contact Andy Simpson to ask if he can write to the owner of the trees requesting work be carried out to make them safe.

13. THE UN-ADOPTED ROAD AT HIGHER FOLD

(a) THE CONDITION OF THE ROAD SURFACE.

24.5.2017 As advised by Patrick Tansey, Senior Valuer, Cheshire East Council

The Deed packet for the adjacently owned site has been requested but not yet received for review unfortunately.  This is required in order to establish whether Cheshire East Council has any legal responsibilities to maintain the road as it is used for access to their land and property. As soon as the documentation has been reviewed you will be contacted further with an update.

The Parish Council has previously received a copy of the above, which did give up to date information with regard to who owns the site.

Cllr. J. Nicholas has also recently spoken to Patrick Tansey who has advised he is taking legal advice to determine if the Health & Safety at Work Act 1974 makes them responsible for making the road safe for uses accessing their land and property.

(b) THE DRAINAGE CHANNEL AT THE ENTRANCE.

The gully at the entrance to Higher Fold has now been emptied.

(c) A SIGN FOR THE ENTRANCE “HIGHER FOLD”.

Waiting for a reply from Andy Simpson who is on leave until 1st Aug. 2017. – Ongoing

14. THE GENERAL CONDITION OF THE PARISH

(a)  RAINOW ROAD – Ongoing.

(b)  CLIFF LANE – GULLIES + DAMAGED ROAD SIGN.

26.4.2017 Cheshire East Council / Ansa advised the following;-

The road gully has now been cleared which should now prevent the water discharge down the carriageway. We are aware of the deteriorating condition of the water sett and will be looking to arrange for this to be cleared of vegetation and remedial work carried to the carriageway edge. The new street nameplate is ordered and will be erected as part of a package of similar works. – On going.

Cllr. J. Nicholas advised five proposals had been put forward to improve the use of Cliff Lane. Proposals one and three are to be put forward and are as follows.

(1) A survey to be carried out to establish suitable areas along the road for people to pass in their vehicles. The cost of the survey will be £1000.

(3) Sat Nav. is sending large vehicles up and down Cliff Lane which is too narrow for them to navigate.  A sign post warning of this danger to be positioned at the bottom of the lane in Higher Hurdsfield and at the top of the lane in Rainow.

Cllr. Nicholas to contact Cheshire East and ask them to include these requests on their list for a meeting to be held on the 7th September 2017 at the Town Hall Macclesfield. A limited pot of £70,000 is available, portions of which will be given to the successful applicant.

Cllr. Nicholas advised some member/s of the Parish Council should attend.

(c) THE CONDITION OF THE RECREATION GROUND

The grass has been cut some time ago but not the grass verge between the car park and the unadopted road. The Clerk to enquire when the grass is due to be cut again.

Missing Swings – Steve Cooper advised they took the swing seats down because they were unsafe. New seats are needed and one leg of the frame is nearly rotted through, this has to be replaced. They cannot replace these items as there is no 106 money left in the pot, which is made available for equipment.

Ruth Morgan has now taken over from Cathy Swindles who is on sick leave. Steve Cooper is to advise the Clerk of her contact details. The Clerk to ask when the money will be available and find the cost of supplying the equipment ourselves, although this is highly unlikely as they are very expensive.

A tree is blocking the sign to the recreation ground, the Clerk to request this to be removed.

(d) DEFIBRILLATOR TELEPHONE BOX – It needs cleaning and requires a light bulb. A request sent to the two ladies from the cleaning company but no reply. Has been received. – The Clerk to send one further request.

Cllr. A. Broadhurst to request further details from Mr. R. Buckley with regard to the checks to be carried out on the defibrillator.

(e) ROEWOOD LANE / RAINOW ROAD JUNCTION – The wall has been hit again. Taking the corner off the entrance to the road to be looked in to as a possible solution to the problem, including one of safety as the turn is very tight. –  Reported, waiting for a response.

The Clerk to send off backup photos.

Extra – Swanscoe Lane – The overgrown trees branches are hitting large vehicles. Pot holes are causing damage to cars. Reported, waiting for a response.

15. WEB SITE

The Clerk has been advised our Web Site does not meet all the requirements of the Transparency code. When it was built several years ago it was not set up to accommodate the Transparency code as it exists now.

The Clerk to look into the funding and options available. Next deadline 14th August 2017.

Meeting ended approx. 6.45pm.

 THE NEXT MEETING, WILL BE WEDNESDAY 27th September 2017 AT 6pm

PARISH COUNCIL MEETING 28^th June 2017

 DRAFT, YET TO BE APPROVED BY COUNCIL

PRESENT: – Parish Councillors – Mr R Bukley (Chair),  Mr C Fleming (Vice Chair), Mrs E Wilson,  Mr N Eardley, Mr P Torr, Mr R Buckingham, Mr A Broadhurst & Mrs W Carter (Clerk) .

 1.  TO RECEIVE APOLOGIES FOR ABSENCE – Mrs M Street

Councillors Ms A Stott & Mr J Nicholas.

 2.  TO RECEIVE ANY DECLARATIONS OF INTEREST. – None

3.  PUBLIC FORUM – None

 4.  CHAIRPERSON’S ANNOUNCEMENTS.

The Chairman announce that due to moving out of  the Parish he will be resigning at the end of the meeting and a new Chairman should be elected ready for the next meeting.

Cllr. Andy Broadhurst was nominated, seconded and unanimously voted in as our next Chairman. A Declaration of Acceptance was then signed by Cllr. Broadhurst.

The Chairmen then thanked all for the help given during his term of office and was thanked in return for all his hard work and commitment.

The Chairman also thanked Cllr. R. Buckingham, for all the work he has carried out whilst on the Council as he was also stepping down from the Parish Council the same evening,

5.  TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 31^ST May 2017.

The minutes were approved and signed.

6.  CLERK TO GIVE AN UPDATE ON THE FOLLOWING,

(a) Current Bank Balance – statement to 5th June 2017 – £4792.74

(b) Audit Progress

JDH Business Services Ltd have returned our Annual Return for year ending 31.3.2017 and have signed the Annual internal audit report to state that in all significant respects, the control objectives are being achieved throughout the financial year to a standard adequate to meet the needs of our smaller authority.

Three issues were raised:-

1. The annual return did not cast correctly. Boxes 7 & 8 stated £3202 but the annual return added up to £3212.

The accounts were correct but the Clerk when transferring the figures on to the annual return she incorrectly put down the Staff Costs as £3020 instead of £3030.

Corrective action as recommended: The annual return was corrected by changing the Staff Costs to £3020 at the meeting and signed by the Chairman and the RFO.

2. The Standing Orders were titled “Standing Orders and Financial Regulations” however no Financial Regulation were included.

Corrective action as recommended: Financial Regulations were compiled by the clerk using the NALC and SLCC models. These regulations were then reviewed, approved and formally adopted by the council at the meeting.

3. Fixed Assets – £1320 was paid during the year to the Church Notice Board Company.

Recommendation: If this is a payment for an asset the council owns the asset register should be updated.

As this was a replacement notice board for one already included on the asset register and was paid for by the insurance company, the auditors JDH Business Services Ltd. confirmed it had been dealt with in the correct manner and no update was required in the register.

The Annual Return will now be sent to the external auditors together with the relevant documentation and confirmation of the date the inspection period commenced: Monday 3rd July 2017.

Appendix 5 – Period for the Exercise of Public Rights, Accounts for the year ended 31 March 2017, has now been put on the Parish Website and will be put on the notice boards before the commencement date of 3rd July 2017.

7. AUTHORISATION OF PAYMENTS OF ACCOUNTS.          

HMRC Tax Payment                                      £90.60             Chq. No. 000812

SLCC Membership                                         £67.00             Chq. No. 000813

JDH Business Services, Audit                        £139.20           Chq. No. 000814

Parcel Force Audit Docs. W. Carter               £18.68             Chq. No. 000815

A. Broadhurst – plants for tub.                        £15.48             Chq. No. 000816

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS. – None

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

Work has been seen to have been carried out at the Nursery at Swanscoe to meet the requirements of the enforcement notice.

10. REVIEW AND DISTRIBUTE CORRESPONDENCE – None

11. QUOTA OF PARISH COUNCILLORS  & EXPERTISE NEEDED.

Two new councillors are now required to be found as soon as possible. Ideally one councillor should be from the Roewood Lane area. Councillor Buckingham has put forward two names of suitable candidates.

12.  THE DEAD TREES NEAR THE SEATING AREA AT HIGHER FOLD.

The owners of the property on which the trees are situated, have had tree surgeons look at the trees with a view to carrying out remedial work. – On going.

13. THE UN-ADOPTED ROAD AT HIGHER FOLD

(a) THE CONDITION OF THE ROAD SURFACE.

24.5.2017 As advised by Patrick Tansey, Senior Valuer, Cheshire East Council

The Deed packet for the adjacently owned site has been requested but not yet received for review unfortunately.  This is required in order to establish whether Cheshire East Council has any legal responsibilities to maintain the road. As soon as the documentation has been reviewed you will be contacted further with an update.

The Parish Council has previously received a copy of the above, which did give up to date information with regard to who owns the site.

Cllr. J. Nicholas to pursue the matter. – On going.

(b) THE DRAINAGE CHANNEL AT THE ENTRANCE.

The gully at the entrance to Higher Fold is completely blocked with stone from Higher Fold lane.

The gully has not been emptied.

The Clerk has requested an update from Andy Simpson.

(c) A SIGN FOR THE ENTRANCE “HIGHER FOLD”. – Ongoing

14. THE GENERAL CONDITION OF THE PARISH

(a)  RAINOW ROAD

(b)  CLIFF LANE – GULLIES

26.4.2017 Cheshire East Council / Ansa advised the following;-

The road gully has now been cleared which should now prevent the water discharge down the carriageway. We are aware of the deteriorating condition of the water sett and will be looking to arrange for this to be cleared of vegetation and remedial work carried to the carriageway edge. The new street nameplate is ordered and will be erected as part of a package of similar works. – On going.

ITEMS DISCUSSED TO BE INCORPORATED INTO NEXT MONTHS AGENDA.

• The Condition of the Recreation Ground – The grass needs cutting and the chain and swing seats, which were cracked, have been taken away.

• Swanscoe Lane – The overgrown trees branches are hitting large vehicles. Pot holes are causing damage to cars.

• Defibrillator Telephone Box – It needs cleaning and requires a light bulb.

• Roewood Lane / Rainow Road Junction – The wall has been hit again. Taking the corner off the entrance to the road to be looked in to as a possible solution to the problem, including one of safety as the turn is very tight.

15. WEB SITE

The Clerk has been advised our Web Site does not meet all the requirements of the Transparency code. When it was built several years ago it was not set up to accommodate the Transparency code as it exists now.

The Clerk to look into the funding and options available.

16. ROAD CLOSURE – B5470 RAINOW ROAD

The reasons, problems and benefits of the road closure were discussed.

Meeting ended approx. 7pm.

THE DATE OF THE NEXT MEETING, OUR ANNUAL PARISH COUNCIL MEETING WILL BE WEDNESDAY 26^th August 2017 AT 6pm.

PARISH COUNCIL MEETING 31`st May 2017

PRESENT: – Parish Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, & Mrs W Carter (Clerk)

Councillors Ms A Stott & Mr J Nicholas.

1.    TO ELECT THE CHAIRMAN OF THE COUNCIL AND RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr, Richard Buckley was again nominated, seconded and unanimously elected.

Before signing the Declaration of Acceptance of Office Cllr. Buckley advised that he might have to step down in the near future as he may be moving from the Parish of Higher Hurdsfield.

2.    TO ELECT THE VICE CHAIRMAN AND RECEIVE THE VICE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE

Cllr. Eileen Wilson who has served in this position and as Chairperson for many years was

thanked for her enormous contribution to the Council, as she decided not to stand again.

Cllr. Ciaran Fleming was nominated, seconded and unanimously elected.

The Vice-Chairman signed the Declaration of Acceptance of Office.

3.    TO RECEIVE APOLOGIES FOR ABSENCE – Mrs M Street

4.    TO RECEIVE ANY DECLARATIONS OF INTEREST. – None

5.    TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 26^TH APRIL 2017.

The minutes were approved and signed.

6.    TO REVIEW & APPROVE THE FOLLOWING:-

STANDING ORDERS & FINANCIAL REGULATIONS

ASSET REGISTER

INSURANCE POLICY

CODE OF CONDUCT

The above documents were reviewed and approved, no alterations were thought necessary.

CLERK’S CONTRACT OF EMPLOYMENT – Appraisal & salary review to be carried out at the next meeting.

7.    TO APPOINT MEMBERS TO SERVE ON THE PLANNING COMMITTEE AND REVIEW THE STRUCTURE.

The following were nominated, seconded and elected.

Cllr. Andy Broadhurst (Head of the Committee), Cllr. Norman Eardley and Cllr. Peter Torr.

8.    PUBLIC FORUM. None

9.    CHAIRPERSON’S ANNOUNCEMENTS.  None

10.  CLERK TO GIVE AN UPDATE ON THE FOLLOWING, TO BE REVIEWED AND APPROVED BY THE COUNCIL WHERE APPLICABLE:-

Current Bank Balance – statement to 5th May 2017 – £4982.34

Which includes the first half of the precept £2000.00 and £30. 20 over payment of Clerk Salary repaid.

VAT UPDATE – The VAT to be refunded is less than £100. A refund will be requested when the amount reaches £100.

AUDIT, ANNUAL RETURN, EXAMINATION OF ANNUAL RETURN FIGURES AND EXPLANATIONS:-

SECTION 1 – ANNUAL GOVERNANCE STATEMENT 2016/2017

SECTION 2 – ACCOUNTING STATEMENTS 2016/2017

The above documents were examined by the Council, approve and signed by the Chairman and Responsible Financial Officer/Parish Clerk. They will now be sent with all the relevant documents to the Internal Auditor.

11. TO CONSIDER THE PAYMENT OF ANY SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY.

SLCC £77

Domain name approx. £10. 

12. AUTHORISATION OF PAYMENTS OF ACCOUNTS.        

Office supplies, Ink Cartridge              £43.15

Unlimited Web Hosting,                     £ 3.59

123 Reg. Domain Renewal                 £ 9.59

Total refunded to W. Carter                £56.33 Chq. No. 000810

13. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.

None

14. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

Deborah Ackerley from Cheshire East Planning Department has recently received confirmation from Mr Poyser that he has engaged contractors and that the works should be compete by the end of June. A further visit will be undertaken after this time to ensure that the requirements of the enforcement notice have been met to the satisfaction of the local planning Authority.

15. REVIEW AND DISTRIBUTE CORRESPONDENCE – None 

16. QUOTA OF PARISH COUNCILLORS & EXPERTISE NEEDED.

A new councillor ideally to represent the Roewood Lane area, to be discussed at the next meeting. Two possible candidates were suggested by Cllr. Buckingham. 

17. THE UN-ADOPTED ROAD AT HIGHER FOLD

(A) THE CONDITION OF THE ROAD SURFACE.

24.5.2017 As advised by Patrick Tansey, Senior Valuer, Cheshire East Council

The Deed packet for the adjacently owned site has been requested but not yet received for review unfortunately.  This is required in order to establish whether Cheshire East Council has any legal responsibilities to maintain the road. As soon as the documentation has been reviewed you will be contacted further with an update.

The Parish Council has previously received a copy of the above, which did give up to date information with regard to who owns the site.

Cllr. J. Nicholas to pursue the matter.

(B) THE DRAINAGE CHANNEL AT THE ENTRANCE.

The gully at the entrance to Higher Fold is completely blocked with stone from Higher Fold lane.

Andy Simpson advised that this will be emptied by the end of this week.

The gully has not been emptied.

(C) A SIGN FOR THE ENTRANCE “HIGHER FOLD”. – Ongoing

18. THE GENERAL CONDITION OF THE PARISH

(A)  RAINOW ROAD

HIGHER HURDSFIELD SIGN –

The size of the signs quoted for were thought to have been too large.

The Clerk has requested the cost for a sign measuring 330x350mm, printed in capitals with a border around, with a clip attachment, for which we will have to advise the diameter of the post onto which it is to be fixed.

The Clerk has not been able to contact the supplier, an alternative contact to be found.  On going.

(B) TUMBLING WALLS ROEWOOD/RAINOW RD.

The work has been completed.

(C)  CLIFF LANE – GULLIES

26.4.2017 Cheshire East Council / Ansa advised the following;-

The road gully has now been cleared which should now prevent the water discharge down the carriageway. We are aware of the deteriorating condition of the water sett and will be looking to arrange for this to be cleared of vegetation and remedial work carried to the carriageway edge. The new street nameplate is ordered and will be erected as part of a package of similar works. – On going.

19. REPLACEMENT NOTICE BOARD – Now complete.

20. WEB SITE

Our website host who has carried out a lot of work for the Parish Council, has now closed the account due to work commitments, we are sorry to have him leave. Hosting has been transferred to the Clerk who will now look into the funding available to update the site to ensure we are able to display the necessary documents to meet with the requirements of the Transparency code.

The Clerk has renewed the domain name for 12 months

Set up Unlimited Web Hosting, and monthly payment

The Clerk has been advised our Web Site does not meet all the requirements of the Transparency code. She will spend time on it this month to get it up to standard and look into funding.

Meeting ended approx 7.15

THE DATE OF THE NEXT MEETING, OUR ANNUAL PARISH COUNCIL MEETING WILL BE

WEDNESDAY 28^TH JUNE 2017 AT 6pm.

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, Ms A Stott, & Mrs W Carter (Clerk)

1. APOLOGIES – Mrs M Street & Mr J Nicholas.

2. DECLARATION OF INTEREST – None.

3.  PUBLIC FORUM – None.

4. CHAIRPERSON’S ANNOUNCEMENTS  

Cllr. R. Buckingham has given notice of his intension to leave the Parish Council at the end of June. He has been a very valuable attribute to the Council and will be missed.

The Chairman expressed his disappointment at the lack of attendance for the Annual Parish Meeting held earlier in the evening.

5. MINUTES OF THE LAST MEETING HELD  22^nd March 2017

Approved and signed.

6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 5th April 2017 – £3239.64

7. AUTHORISATION OF PAYMENT OF ACCOUNTS

None.

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS RECEIVED.

No applications received.

It was noted that the grounds of the George and Dragon Public House were seen to be surveyed a few weeks ago.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Cllr. Stott has spoken with Deborah Ackerley who has taken over the case and the officer was keen for this matter to be pursued. – On going

10 REVIEW AND DISTRIBUTE CORRESPONDENCE

None.  All correspondence was forwarded electronically on receipt.

11. THE DEAD TREES NEAR THE SEATING ARE AT HIGHER FOLD

The problem with branches falling from the dead trees continues as ownership of the strip of land and trees is still in dispute.

The conclusion of Andy Simpson’s meeting with the Assets Team was not as clear cut as expected. Further investigation of historic maps is required by the Asset team to establish ownership.

In the meantime the condition of the trees will be monitor but they have no immediate concerns at present.

Concern was expressed by several councillors that tree death appears to be creeping along the trees on Rainow know, the reason is not known.

12. THE UN-ADOPTED ROAD AT HIGHER FOLD

(a) The condition of the road surface.

A letter of complaint from the four residents at Higher Fold was sent to Cheshire East Council together with photos, one of which showed 6 large Ansa vehicles on the car park and a request for remedial work take place.

Andy Simpson has advised that as this road is classed as unadopted the Council are unable to carry out any maintenance work. The liability for such lies with the adjacent landowners.

An alternative proposition would be that the Parish Council request CE Council to supply suitable infill for the pot holes and the residents carry out the work. A letter is to be written to the residents with this suggestion. – Ongoing

(b) The drainage channel at the entrance.

The gully at the entrance to Higher Fold is completely blocked with stone from Higher Fold lane.

Andy Simpson advised that this will be emptied by the end of this week. Apologies for the delay.

(c) The sign for the entrance “HIGHER FOLD”.

The size of the signs quoted for were thought to have been too large.

The Clerk has requested the cost for a sign measuring 330x350mm, printed in capitals with a border around, with a clip attachment, for which we will have to advise the diameter of the post onto which it is to be fixed.

The Clerk has not been able to contact the supplier, an alternative contact to be found.  On going.

13. THE GENERAL CONDITION OF THE PARISH

(a) Well Lane – flooding – road surface – overgrowth

The drain clearing is now complete and the blockage removed.

They were repaired immediately after the drain clearing on 8th April. This road is now being promoted for more substantial repairs as part of this year’s Level 2 carriageway programme.

(b) Rainow Road –

• A REPLACEMENT “HIGHER HURDSFIELD” ROAD SIGN is required on the left hand side of Rainow Road as you drive into Higher Hurdsfield from Rainow

The clerk to obtain a quote when requesting a quote for the Higher Fold sign.

• THE WALLS AT THE JUNCTION OF ROEWOOD/RAINOW ROAD ARE TUMBLING DOWN.

This wall was programmed for repair before the end of March but due to the rebuilding requiring 3 way traffic signals, parked cars prevented the work going ahead. A new start date will shortly be given from the Structures team once the necessary notifications and letter drops have been carried out.

• RAINOW ROAD SURFACE CONDITION. –

Hurdsfield Road/ Rainow Road is programmed for Micro Surfacing, no confirmed start dates as yet. As soon as Andy Simpson gets to see the confirmed programme with dates, he will let us know.

The sections to be treated are from the bottom of Hurdsfield Road to the Canal bridge and  from Lower Fold to Well lane. There will be an element of prep that will be carried out prior to the micro surfacing; this will be in the form of localised Level 2 patch repairs

(c) Cliff Lane – gullies – damaged road sign.

The road gully has been cleared which should now prevent the water discharge down the carriageway. Highways are aware of the deteriorating condition of the water sett and will be looking to arrange for this to be cleared of vegetation and remedial work carried to the carriageway edge. The new street nameplate has been ordered and will be erected as part of a package of similar works.

14.  THE ROAD / FOOTWAY / BINS ON RAINOW ROAD, between Cliff Lane and the George and Dragon.

Cllr. Stott. advised a further visit had been made to the residents and the Councillors confirmed there were no bins on the pathways.

15. REPLACEMENT NOTICE BOARD

The Notice Board has been installed, leaving only a couple of paving stones to be laid at the front of the board and a letter to be replaced. – Ongoing

16. THE PUBLIC FOOTPATH SIGN.

A “Public Footpath” sign which was lying on the ground opposite Lower Fold Farm on Rainow road. The PROW Dept has now provided a replacement.

17. THE FOOTPATH BETWEEN HIGHER FENCE ROAD & TELFORD CLOSE.

The area at the bottom of this path has been getting progressively worse as the water all collects at a low point. The result is a big pool of water or mud that cannot be avoided measuring approx. 2m x 2m. This path is well used. The Clerk put in a request to have a drain away towards the canal.

Andy Simpson advised on the 26.4.2017 that no work as yet has been programmed for this location but he will endeavour to push this forward at the earliest opportunity.

18. THE GREAT GET TOGETHER WEEKEND

The matter was discussed and although it was considered to be a good cause, the Parish has no community groups or venues where we could participate.

19.  HOSTING OF THE WEB SITE.

Our website host who has carried out a lot of work for the Parish Council, has now closed the account due to work commitments, we are sorry to have him leave. Hosting has been transferred to the Clerk who will now look into the funding available to update the site to ensure we are able to display the necessary documents to meet with the requirements of the Transparency code.

Meeting ended approx.  .7pm

THE DATE OF THE NEXT MEETING, OUR ANNUAL PARISH COUNCIL MEETING WILL BE

WEDNESDAY 24^TH MAY 2017 AT 6pm.

ANNUAL PARISH COUNCIL MEETING 22^nd February 2017

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, Ms A Stott, Mr J Nicholas, & Mrs W Carter (Clerk)

1. APOLOGIES – Mrs M Street.

2. DECLARATION OF INTEREST – None.

3.  PUBLIC FORUM – None.

4. CHAIRPERSON’S ANNOUNCEMENTS – None

5. MINUTES OF THE LAST MEETING HELD 7^th December 2016

Approved and signed.

6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 3rd February 2017 – £2,884.64

7. AUTHORISATION OF PAYMENT OF ACCOUNTS – 22.2.2017

Zach Wilcox – Install Notice Board etc. £220.00.   Chq. No. 000806

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

The method by which the Planning Committee came to a decision was discussed, particularly looking in depth at the specifications of materials used and how to improve the paper trail and transparency of the decision making process. It was agreed that Cllr. R. Bucking head the committee and the results of the discussions be compiled and documented by Cllr. R. Buckingham and forwarded to the Clerk who will issue the response to the Planning Dept.

 The Application was examined. There were no reasons for any objections.

Councillor P. Torr declared his interest and took no part what so ever in the examination and decision.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Vinny Jones from Cheshire East Planning Enforcement has advised that the officer dealing with this case is on sick leave following a heart attack and they have another officer on maternity leave which leaves them very short staffed. He will discuss the matter with another senior officer to see if they can move this matter forward.

Clerk has requested an update. – On going

10. REVIEW AND DISTRIBUTE CORRESPONDENCE

A complaint from a resident regarding the condition of Well Lane.

The Repair Shop – NEW BBC2 SHOW LOOKING FOR SENTIMENTALITEMS

Request for a donation to support North West Air Ambulance Charity

11. THE DEAD TREES NEAR THE SEATING ARE AT HIGHER FOLD

The problem with branches falling from the dead trees continues as ownership of the strip of land and trees is still in dispute. A colleague of Andy Simpson in Asset Management is looking into the land ownership. If the situation drags on Andy Simpson has advised he will arrange for the necessary works to be carried out in the New Year and he would try and recover the costs at a later date.

The clerk has requested an update; however A. Simpson is on leave until 27.2.2017.

12. THE CONDITION OF THE UN-ADOPTED ROAD AT HIGHER FOLD

The Clerk emailed a request to Andy Simpson for remedial work to be carried out as it had been done twice previously by a council department and needs to be kept in a safe condition for public access to the recreation ground and car park.

A. Simpson replied advising that the last time this was raised it was passed to Ansa to sort out on behalf of CEC assets as they are responsible for the playground area at the top of Higher fold. However, as the track has no designation on his mapping, there is no obligation for them to maintain any section other than the part immediately fronting their property and any other maintenance lies with the adjacent landowner.

As the car park is also responsibility of Ansa, who regularly use it for their vehicles, the entrance to the car park would therefore appear to be the responsibility of Ansa.  Andy Simpson advised we contact Property @ Cheshire East.

The Clerk emailed Property @ Cheshire East requesting the road to be filled in and resurfaced 20.2.2017

13. THE GENERAL CONDITION OF THE PARISH

(a) Well Lane

The Council have carried out some work to clear the drains, this has not been successful, water is still coming up through the grids and the road is flooding.

In addition overgrowth and tree seedlings have not yet been cleared and deep pot holes are present which need urgent attention.

The Clerk to write a complaint regarding the above and request remedial work is carried out urgently.

A complaint is also to be made about an incident that happened a few days ago.  Two Council workmen cut down the hedge on top of a wall belonging to the council and threw it onto the land on the opposite side of Well Lane which was private and not council property. Had any of this growth been poisonous, it could have had serious consequences for the live stock.

(b) Rainow Road

(i)  An email from Andy Simpson 28.10.2017 informed us of the following:-

The manhole outside 108 has been passed to UU and is marked ready for repair. He has spoken to UU and asked they chase up.

The other carriageway issues-; surface condition, old utility trenches and highway drain covers will be addressed as part of their Level 2 carriageway repairs to be carried out later in the year. Once completed, the section from Lower Fold Farm to Well Lane will then be resurfaced with Micro Asphalt in next summer’s programme.

In the meantime, he has arranged for the road to be inspected that day to check for any actionable defects, which will then be repaired as appropriate. – On Going.

(ii)  A replacement “Higher Hurdsfield” road sign is required on the left hand side of Rainow Road as you drive into Higher Hurdsfield from Rainow. The Clerk to put in a request.

(iii) A “Public Footpath” sign is lying on the ground opposite Lower Fold Farm on Rainow road. The clerk to request this be placed back into position.

(iv)  On Rainow Road at the junction of Roewood Lane the Walls are collapsing. The Clerk to enquire when remedial work is to be carried out.

(c) The Blocked Gullies on Rainow Road

Heavy storm rain has caused numerous problems with excess surface water and flooding.

The gully at the entrance to Higher Fold is completely blocked with stone from Higher Fold lane. Andy Simpson advised on 30.11.2016 that he would add the drainage channel to their Adhoc empty/jetting programme, but as there is a considerable list it would be approx. 2 weeks before work could be carried out. The Clerk to request an update.

Other gullies which are blocked on Rainow Road will only be cleared if they are causing a danger to highway users or flooding to property etc., but not routinely simply because they are full.

Residents must be advised and encouraged to report flooding directly to Cheshire East Council.

d) Dog Fouling

Dog fouling around Lower Fold and Higher fold is still a problem but not on the scale it was previously.

14.  SIGN FOR HIGHER FOLD

Quotes were obtained as follows:-

Four choices of lettering and two choices of size.

660×130  £26.32      660×350  £36.90

It was thought that these sizes were too large and the clerk is to request a sign measuring 330x350mm, printed in capitals with a border around.

It was agreed a sign for “Higher Fold” to be put on an existing post on the unadopted road leading to Higher Fold. We need to know dia. of the post for clips.

15.  THE ROAD / FOOTWAY / BINS ON RAINOW ROAD, between Cliff Lane and the George and Dragon.

The number/s  of the houses not complying with the request to move their bins off the public footpath and back onto their own property, to be confirmed to the Clerk by the Chairman.

16. REPLACEMENT NOTICE BOARD

The Notice Board has been installed, leaving only a couple of paving stones to be laid at the front of the board and a letter to be replaced.

The invoices have been sent to the insurance company.

17. RECREATION GROUND REPLACEMENT SPRING.

The spring is now working.

18. “CLIFF LANE” DAMAGED ROAD SIGN.

Andy Simpson has been advised but no action appears to have been taken. The Clerk has requested an update.

The gullies running along each side of Cliff Lane are widening. The Clerk to report and request again, remedial work be carried out, it is becoming dangerous.

19. THE FOOTPATH BETWEEN HIGHER FENCE ROAD & TELFORD CLOSE.

Footpath between Telford Close and Higher Fence Rd. The area at the bottom of this path has been getting progressively worse as the water all collects at a low point. The result is a big pool of water or mud that cannot be avoided measuring approx. 2m x 2m. This path is well used. The Clerk to request if this area could have a drain away towards the canal.

The meeting ended approx.  7.15pm.

The date of the next meeting to be advised.

E & O A.

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, & Mrs W Carter (Clerk)

James Nicholas

1. APOLOGIES – Mrs M Street, Cllr. Amanda Stott.

2. DECLARATION OF INTEREST – None.

3.  PUBLIC FORUM – None.

4. CHAIRPERSON’S ANNOUNCEMENTS – None

5. MINUTES OF THE LAST MEETING HELD 28th September 2016

Approved and signed.

6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 4th November 2016 – £4560.13

7. SETTING THE PARISH PRECEPT

The following figures were prepared on which to base a decision.

Different elements were discussed by all and it was unanimously agreed that we would not increase the precept this year as we did not have any large purchases pending.

A precept of £4,000 will again be requested.

8. AUTHORISATION OF PAYMENT OF ACCOUNTS – 28.09.2016

Hurdsfield Church Room Rent incl. Dec. Meeting.       £62.50 Chq. No. 000799

HMRC Salary tax payment.                                    £90.60 Chq. No. 000800

Z. Wilcox –    Grass Cutting for the year 2016          £180.00 Chq. No. 000805

Stationary – Cash Book W. Carter                          £ 22.99 Chq. No. 000803

Parish Notice Board Company.                              £660.00 Chq. No. 000804

The Clerk to thank Z. Wilcox on behalf of the Parish Councils for the good work he has carried out.

9. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

No objections. Expressed the need for turning provision on the property.

No objections.  Expressed concern regarding lack of parking provision on the property.

No objections.  

10. TO RECEIVE AND NOTE ANY PLANNING DECISIONS

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Vinny Jones from Cheshire East Planning Enforcement has advised that the officer dealing with this case is on sick leave following a heart attack and they have another officer on maternity leave which leaves them very short staffed. He will discuss the matter with another senior officer to see if they can move this matter forward.

Clerk to request update.

11. REVIEW AND DISTRIBUTE CORRESPONDENCE

All correspondence was received and forwarded via email as and when it arrived.

12. CHESHIRE EAST HIGHWAYS ENGAGEMENT EVENT.

Cllr. A. Broadhurst attended on behalf of the Council.

There were five presenters, each explaining their own area of expertise. After each presenter had spoken there was a question and answer session.

Following the presentation Cllr. Broadhurst spoke to the first presenter Simon Davies who was present on behalf of the Highways Dept. After being advised of the road surface problems in the parish Simon Davies took Cllr. Broadhurst details and promised to contact him.

Clarification regarding the emptying of gullies was also requested as during the presentation it was intimated that if a gully was blocked, but, the water runoff was not causing a problem, then the gully would not be emptied. It was pointed out that we had three or four blocked gullies in a very short space of road. Simon Davies said he would find out the situation regarding this and again promised to get back to Cllr. Broadhurst.

Simon Davies has not made contact.

13. THE DEAD TREES NEAR THE SEATING ARE AT HIGHER FOLD

The problem with branches falling from the dead trees continues as we have been unable to determine who owns the trees. This is a health and safety issued in need of urgent action, the large tree is of particular concern. Branches have been falling on top of a car during the bad weather, this incident was reported to Andy Simpson by the Clerk on 23.11.2016 and an update requested 27.11.2016.

Andy Simpson visited the site 7.12. 2016 and he too was very concerned with the large tree. He is to a carry out further investigations to determine who owns the strip of land on which the trees stand.

The owner of the adjacent property has advised the strip of land on which the trees stand was not included in his purchase.

The solicitors who dealt with the purchase advise the strip of land was included, but in line with their destruction policy the documents were destroyed a year ago.

Cllr. Fleming to have further discussions with the people involved.

14. THE CONDITION OF THE UN-ADOPTED ROAD AT HIGHER FOLD

The Clerk emailed a request to Andy Simpson for remedial work to be carried out as it had been done twice previously by a council department and needs to be kept in a safe condition for public access to the recreation ground and car park.

A. Simpson replied advising that the last time this was raised it was passed to Ansa to sort out on behalf of CEC assets as they are responsible for the playground area at the top of Higher fold. However, as the track has no designation on his mapping, there is no obligation for them to maintain any section other than the part immediately fronting their property and any other maintenance lies with the adjacent landowner.

As the car park is also responsibility of Ansa, who regularly use it for their vehicles, the entrance to the car park would therefore appear to be the responsibility of Ansa. The Clerk to make further enquiries along this line

15. THE GENERAL CONDITION OF  PARISH

(a) Well Lane

Andy Simpson has previously advised several times that Well Lane is at a level two with regards to work needing to be done on the surface and with ironworks, it is on the Highways’ radar but there is no scheduled date for carrying out the work.

Flooding and other ongoing problems with Well Lane were again reported to Andy Simpson

who advised on 30.11.2016 that the surcharging manhole on Well Lane was on their Adhoc programme for further investigation. He feels the culvert in the field to which the highway drain connects has a restriction or has collapsed but they will endeavour to clear with jetting. If however, it cannot be cleared using this method it will be necessary to get the Landowner to take on responsibility as any collapse within the field would be a riparian ownership issue to resolve.

The clerk to enquire if any date has been programmed for the above work.

(b) Rainow Road

An email from Andy Simpson 28.10.2017 informed us of the following:-

The manhole outside 108 has been passed to UU and is marked ready for repair. He has spoken to UU and asked they chase up.

The other carriageway issues-; surface condition, old utility trenches and highway drain covers will be addressed as part of their Level 2 carriageway repairs to be carried out later in the year. Once completed, the section from Lower Fold Farm to Well Lane will then be resurfaced with Micro Asphalt in next summer’s programme.

In the meantime, he has arranged for the road to be inspected that day to check for any actionable defects, which will then be repaired as appropriate.

(c) The Blocked Gullies on Rainow Road

Heavy storm rain has caused numerous problems with excess surface water and flooding.

The gully at the entrance to Higher Fold is completely blocked with stone from Higher Fold lane. Andy Simpson advised on 30.11.2016 that he would add the drainage channel to their Adhoc empty/jetting programme, but as there is a considerable list it would be approx. 2 weeks before work could be be carried out.

The blocked gullies were reported by Councillors in an attempt to get the problem sorted, however we have been advised:-

This year’s gully emptying programme has been based around data gathered, over the

preceding three years, from the Authority’s asset management system.  This targeted approach to gully emptying means that we no longer routinely empty all highway gullies on

an annual basis.  We will however attend on an ad-hoc basis where gullies are blocked and causing a danger to highway users or flooding to property etc., but not routinely simply because they are full.

Cllr. E. Wilson to give Cllr. Buckley the phone nos. of the residents that have experienced flooding and he will contact them to give advice.

d) Graffiti in the Recreation Ground –

Cllr. Fleming has made several attempts to sand off the black marker graffiti and it is thought it will fade in time.

(e) Sign for Higher Fold

It was agreed a sign for “Higher Fold” to be put on an existing post on the unadopted road leading to Higher Fold. The Clerk to make the necessary enquiries.

To be included on the next agenda, the collapsed walls at the entrance of Roewood Lane.

The Clerk to make enquires and issue the relevant information.

Comments were made on the pleasing appearance of the flower tub at Higher Fold.

Cllr. E. Wilson has cleaned up the trough on Rainow road.

Dog fouling around Lower Fold and Higher fold is on the increase and needs to be monitored.

16. GRIT BINS ON ROEWOOD LANE

The grit bins have been repositioned as requested

17.  THE ROAD / FOOTWAY / BINS ON RAINOW ROAD, between Cliff Lane and the George and Dragon.

The Parish Council had been informed it had been agreed with the residents that the bins be kept in the relevant gardens to leave the footpaths clear. Two dwellings have complied with this request; the other bins still remain on the walkway resulting in a serious safety issue due to prams having to be wheeled into the road to get around the bins.

The Clerk emailed Paul Coveney at Ansa several times to requested further action be taken. No reply has been received. James Nicholas acting on behalf of Cllr. Stott was asked if they could assist with this matter. The Clerk will email details.

18. THE WEB SITE.

Further historical information has been gathered by Cllrs. E. Wilson who liaised with the Clerk to combine the information. This will now be incorporated on the web site, with further articles to follow.

19.  REPLACEMENT NOTICE BOARD

The notice board has now been delivered and arrangements are being made for it to be installed.

20. RECREATION GROUND REPLACEMENT SPRING.

The spring has not been replaced on the gate of the recreation ground. The Clerk to chase.

21. CARS PARKED AT THE BUS STOP.

This is an ongoing problem for people using the bus stop and access being restricted by parked cars. Lines have been put down to remedy the problem but it appears this is being ignored

22. “CLIFF LANE” DAMAGED ROAD SIGN.

Andy Simpson has been advised but no action appears to have been taken. The Clerk to ask for update.

The meeting ended approx. 7.10pm

The next meeting to be held 25^th January 2017 at 6pm.

ANNUAL PARISH COUNCIL MEETING 28^th September 2016

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mrs M Street, Mr P Torr, Mr C Fleming, Mr R Buckingham, & Mrs W Carter (Clerk)

Cllr. Amanda Stott

1. APOLOGIES – Mr A Broadhurst, Cllr. J Weston

2. DECLARATION OF INTEREST – None

3. CHAIRPERSON’S ANNOUNCEMENTS – The Chairman and Vice-Chair E. Wilson attended Rainow Civic Service.

4. MINUTES OF THE LAST MEETING HELD 27th July 2016.

Approved and signed.

Although apologies were shown on the minutes for Cllr. Weston, he was present at the beginning of the meeting but as Cllr. Stott was in attendance his presence was not required.

5. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 5th September 2016 – £6,165.17

Which includes the second half of the precept £2000.00

(b) AUDIT UPDATE– ANNUAL RETURN

The internal audit has been completed – the only comment on the return made by the internal auditors was – “Additions to fixed assets had been recorded at a value inclusive of VAT, instead of net of VAT”.

Action Plan – the assets register to be revised to show the additions value net of VAT.

The external audit has now been completed and the Annual Return including BDO certificate were presented, approved and accepted by the Council.

The only issue raised was the Council had not answered box 11 in Section 2 – Trust Funds Disclosure Note.  Based on the prior year information it was accepted that this answer should have been “No”.

Recommended Action Plan – The Council should ensure in future years that it answers “No” that the council does not act as the sole trustee for and is not responsible for managing trust funds or assets.

No fee has been charged as our income/expenditure falls within the band of £5001 – £10,000.

The Notice of Conclusion of Audit together with Section 1 to 3 of the Annual Return and issues arising from the audit must be published on the Parish Council website for at least 14 days and made available for public access for not less than 5 years.

(c) Salary Standing Order.  

Due to retiring from CEC the Clerks tax code has changed and the amount paid to HMRC each month is to be reduced by £19.80 and the salary standing order increased accordingly.

Two signatures are required by the bank before the above amendment could be carried out. The instruction to revise the standing order was signed by two Councillors.

6. AUTHORISATION OF PAYMENT OF ACCOUNTS – 28.09.2016

HMRC – Income tax – £90.60 – Chq. No. 000794

Zach Wilcox -Paving & sign etc. – £288.33. – Chq. No. 000796

W. Carter – Ink Cartridges – £36.91 – Chq. No. 000797

The Parish Notice Board Co. 50% – £660.00. – Chq. No. 000798

7. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

 The Planning Committee had no objections to the application.

8. TO RECEIVE AND NOTE ANY PLANNING DECISIONS

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Vinny Jones from Cheshire East Planning Enforcement has advised that the officer dealing with this case is on sick leave following a heart attack and they have another officer on maternity leave which leaves them very short staffed. He will discuss the matter with another senior officer to see if they can move this matter forward.

The Council were not happy with the lack of action form CEC. The clerk to send Cllr. Stott details of the history to enable her to try and expedite this matter.

The Planning CommitteE had no objections to the application.

Further historical information has been gathered by Cllrs. E. Wilson who liaised with the Clerk to combine the information. – On going.

Cllr. Wilson has since written down more information which she read out during the meeting and it was appreciated by everyone. A further meeting is to take place to finalise the articles, which may be incorporated on to the web site in phases.

The Clerk to find out if we can advertise in the Macclesfield Express for any photos or known local history in Higher Hurdsfield. – On-going

16.  REPLACEMENT NOTICE BOARD

The Clerk has obtained a further quote for the replacement notice board.

A comparison was made between three of the quotations and the following one was decided upon.

The Parish Notice Board Company

Supply £1050 + VAT.          Delivery £50.00 + VAT        Total £1100 + VAT

50% of the cost to be sent with the order.            Lead times 28-35 working days.

Zach Wilcox to install at a cost of £160

17. Recreation Ground Replacement Spring.

 The spring has not been replaced on the gate of the recreation ground. The Clerk to chase.

 The meeting ended approx. 7.15pm

The next meeting to be held provisionally on 26^th October 2016 at 6pm.

ANNUAL PARISH COUNCIL MEETING 27^th July 2016

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, & Mrs W Carter (Clerk)

Cllr. Amanda Stott

1. APOLOGIES – Mrs M Street, Cllr. J. Weston

2. DECLARATION OF INTEREST – None

3. CHAIRPERSON’S ANNOUNCEMENTS –

4. MINUTES OF THE LAST MEETING HELD 25^th May 2016.

Approved and signed.

5. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 8^th July 2016 – £5240.01

(b) VAT update – £350.41 Received.

(c) AUDIT – ANNUAL RETURN is at the external auditors.

Appendix 5 – “Period for the Exercise of Public Rights Accounts for the Year ended 31 March 2016 has been displayed on the notice boards and the web site. It commenced on the 13^th June 2016 and ended on the 22^nd July 2016.

(d) Salary Standing Order.

Due to retiring from CEC the Clerks tax code has changed and the amount paid to HMRC each month is to be reduced by £19.80 and the salary standing order increased accordingly.

6. AUTHORISATION OF PAYMENT OF ACCOUNTS

27.6.2016 HMRC – Income tax                    £130.20       Chq. No. 000790

27.6.2016 JDH Business Services Ltd.          £174.00       Chq. No. 000791

27.6.2016 Zurich Insurance                        £287.19       Chq. No. 000792

27.6.2016 Audit Postage. W. Carter             £6.45           Chq. No. 000793

7. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

8. TO RECEIVE AND NOTE ANY PLANNING DECISIONS

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Vinny Jones from Cheshire East Planning Enforcement has advised that the officer dealing with this case is on sick leave following a heart attack and they have another officer on maternity leave which leaves them very short staffed. He will discuss the matter with another senior officer to see if they can move this matter forward.

The Parish Council had been informed it had been agreed with the residents that the bins be kept in the relevant gardens to leave the footpaths clear. Two dwellings have complied with this request; the other bins still remain on the walkway resulting in a serious safety issue due to prams having to be wheeled into the road to get around the bins.

The Clerk to contact Paul Coverney at Ansa and request further action be taken.

15. THE WEB SITE.

Audit docs have been incorporated on the web site incompliance with the instructions and timescales received from the internal and external auditors.

Further historical information has been gathered by Cllrs. E. Wilson who liaised with the Clerk to combine the information.

Cllr. Wilson has since written down more information which she read out during the meeting and it was appreciated by everyone. A further meeting is to take place to finalise the articles, which may be incorporated on to the web site in phases.

The Clerk to find out if we can advertise in the Macclesfield Express for any photos or known local history in Higher Hurdsfield.

The web site may also include details of the New Dementure meeting room, next to Hurdsfield Library, planned to open on the 11^th Aug.  2016. which is available to all in Higher Hurdsfield Parish. Volunteers are needed to assist in this project.

16.  REPLACEMENT NOTICE BOARD

Quotes have been obtained and the search for a “like for like” replacement is ongoing

Difficulty is being experienced finding one the same quality. The Chairman is to speak to Paul Keep to enquire if he knows where they are manufactured.

The Clerk to request a price from our maintenance man to remove the existing damaged notice board and cut back the shrub.

17. The TOUR OF BRITAIN

Cllr. R. Buckingham to put the route map and details onto the Parish Council web site.

The Council could not warrant spending the precept on decorations etc.

18. Recreation Ground Signs & Replacement Spring.

A sign has been erected in the recreation ground, which includes “ball games are not allowed”.

The Clerk to check if a new spring has been fitted on the gate.

The meeting ended approx. 7.15pm

The next meeting to be held on Wednesday 28th Sept. 2016 at 6pm.

ANNUAL PARISH COUNCIL MEETING 25^th May 2016

 PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mrs M Street, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, & Mrs W Carter (Clerk)

Cllr. Amanda Stott

1. APOLOGIES – Cllr. J. Weston

2. DECLARATION OF INTEREST – None

3. TO ELECT A CHAIRMAN OF THE COUNCIL.

Richard Buckley was nominated for Chairman by Andy Broadhurst seconded by Ciaran Fleming and unanimously elected.

4.  TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE.

Richard Buckley accepted and signed The Declaration of Acceptance of Office for Parish Councils.

5. TO ELECT A VICE-CHAIRMAN OF THE COUNCIL.

Eileen Wilson was nominated for Vice-Chairperson by Ciaran Fleming, seconded by Maureen Street, unanimously elected and accepted the position.

6. TO APPOINT COMMITTEES:-

As paper copies of Planning Applications are no longer sent to the council, it was necessary for all members of the Planning Committee to be on-line. The following members were nominated and elected:-  Peter Torr, Andy Broadhurst and Robert Buckingham

7. REVIEW:- INSURANCE POLICY – STANDING ORDERS – RISK ASSESSMENTS

The following were reviewed by the Council and no changes are required:-

• The Standing Orders
• Financial Risk Assessment
• Procedure for Risk Assessment of Parish Councils Responsibilities. As previously documented.
• Code of Conduct
• Clerks Contract of Employment.

8. PUBLIC FORUM – None

9. CHAIRPERSON’S ANNOUNCEMENTS – Expressed his disappointment that no members of the parish attended the Annual Parish Meeting the previous month.

Thanked all the Councillors and the Clerk for their efforts over the last 12 months.

Advised he had attended a meeting in Hurdsfield, concerning the conversion of a property to a Dementia Cafe and the re-opening of the library to be run by volunteers.

The cafe will be open to all to drop in for a drink and a chat. Volunteers for both the cafe and the library are required.

10. MINUTES OF THE LAST MEETING HELD 27^th April 2016.

Approved and signed.

11. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 8th May 2016 – £5365.19

Which includes a refund of £182.27 from Cardiac Science for the Installation.

(b) VAT update – £350.41 being reclaimed up to the 31^st March 2016.

Form completed and sent to HM Revenue & Customs, no money received as yet.

(c) AUDIT – ANNUAL RETURN

SECTION 1 – Annual Governance Statement 2015/2016

 All 9 items on this section were read out by the Chairman, discussed, agreed by the Council and signed by both the Chairman and the Clerk.

Section 2 Accounting Statements 2015/2016 of the Annual Return to be discussed after the next item on the agenda.

12. AUTHORISATION OF PAYMENT OF ACCOUNTS

25.5.2016 Renewal SLCC Membership        £77.00            Chq. No. 000788

25.5.2016 Printer Ink W. Carter                £33.99            Chq. No. 000789

Continued Item 11.

ANNUAL RETURN

SECTION 2. Accounting Statements 2015/2016

All Councillors present reviewed and approved the account records, variation explanation, bank reconciliations, bank statements, assets record and all other documentation being sent to the internal auditor. The Annual Return figures were checked, approved and signed by the Chairman and the Clerk.

Concern was expressed by the Chair that the administration costs appeared high. This was discussed and as the administration costs included arranging for other bodies to carry out road repairs, road cleaning, recording traffic speed, cutting of overgrown hedges, street light repairs etc. at no further cost to the Parish council, the administration costs were thought to be money well spent.

13. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

None

14. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Vinny Jones from Cheshire East Planning Enforcement has advised that the officer dealing with this case is on sick leave following a heart attack and they have another officer on maternity leave which leaves them very short staffed. He will discuss the matter with another senior officer to see if they can move  this matter forward.

15. REVIEW AND DISTRIBUTE CORRESPONDENCE

Email from Cllr. Weston – Hurdsfield community Centre

16.SID  –

Cllr. Stott has discussed with Cllr. Fleming the site thought to be most suitable for the SID to be re-located The site is across the road from the George and Dragon, facing oncoming traffic on the opposite side of the road travelling into Macclesfield. Cllr. Stott to contact Andy Simpson in CEC Highways Dept. to arrange for this work to be carried out. The existing post is to remain and a new post to be put in situ. The shrub in this area will also need to be cut back.

17. AUTOMATED EXTERNAL DEFIBRILLATOR

A minor problem had occurred with the defibrillator which has now been sorted out.

A notice acknowledging the company “Wild About Cleaning”  contribution in cleaning the booth free of charge, has been put on the outside of the phone box and they will keep an eye on the condition of the phone box.

Cardiac Science has transferred the agreed credit for the installation of the defibrillator.

The CPAD AED Site Weekly Check Sheet completed by a Councillor and emailed to the North West Ambulance Service on monthly basis is considered to be an adequate risk assessment of this apparatus and area. Copies of these emails to be sent to the Clerk for her records.

18. GENERAL CONDITION OF  PARISH

PAVED SEATING AREA AT HIGHER FOLD

Three of the large stone flags from the end of the plinth of the paved area, were found strewn across the footpath. It appears that yet again, a vehicle has reversed into the raised paved area causing the damage.

It was agreed that just carrying out a repair would not resolve the problem, it need something visual that people could see when reversing making them aware of the restricted area.

After further discussion it was decided the “Parking” sign should be moved to the front of the plinth. This would serve two purposes, it would be more apparent that parking was available via the unadopted road and it could be seen when reversing.

The paved area is to be reduced back and made good and the planted area to be attended too.

The Clerk to email our maintenance man to advise Cllr. Broadhurst would be contacting him, to enquire if he is able to carry out the work..

The Clerk to find out the price for a robust new post

(a) Well Lane, overgrown.

There are approx. 30 to 40 Ash saplings running along the side of the road which need removing and the sides of the road still need clearing.

The Clerk wrote to Andy Simpson from the Highways Dept. with regard to the verges growing into the road and again requesting the removal of the saplings.

Andy Simpson replied on the 11.05.2016 as follows:-

“Our Velocity repairs programme prioritises A and B roads in the first instance. We then target other roads and repair all actionable defects. I am not aware of any significant defects on Well Lane so this will be a lesser priority than others within the Borough.

 Regarding the trees and overgrowth issues, we will assess again this summer and arrange to remove as necessary.”

Further discussions confirmed that large wagons are continually churning up Rainow Road, in some areas the road was sinking, some potholes exceeded the permissible depth and should be repaired; an area around a triangular cover was sinking etc. The clerk to be advised by email of the exact location of the repairs required near the George and Dragon by Cllr. Richard Buckley and other areas on Rainow Road by Cllr. Andy Broadhurst.

Cllrs. Norman Eardley and Peter Torr both confirmed that Well Lane does have significant defects which are in need of urgent repair.

The Clerk will collate the information received and email it to Cllr. Stott who will then contact Andy Simpson to see what can be done to improve the situation.

19. GRIT BINS ON ROEWOOD LANE

The residents have been consulted regarding the location of the grit bins the result being that they definitely want a bin on the T junction at the end of the main run of Roewood Lane.

It was decided to move the bin on the corner of Spring Hill to the T junction. The Clerk has asked the council if they would move this bin.

The older bin on Roewood Lane was moved when the Electricity Board carried out work there; it appears to be leaning into the hedge which is making it difficult to open the lid.

The Clerk has asked the council if they will correct the position of the bin.

No reply as yet, the Clerk to chase.

20.  THE ROAD / FOOTWAY / BINS ON RAINOW ROAD, between Cliffe Lane and the George and Dragon.

The Parish Council had been informed it had been agreed with the residents that the bins be kept in the relevant gardens to leave the footpaths clear. Two dwellings have complied with this request; the other bins still remain on the walkway resulting in a serious safety issue due to prams having to be wheeled into the road to get around the bins.

The Clerk has again contacted CEC and has received an apology for not replying but no confirmation of what action can be taken to remedy the situation.

The Clerk to chase.

21. THE WEB SITE.

Audit docs to be incorporated on the web site incompliance with the instructions and timescales received from the internal and external auditors.

Further historical information has been gathered by Cllrs. E. Wilson and M. Street are to meet with the Clerk to finalise an article for the web site.

The web site may also include details of the New Dementia  meeting room, next to Hurdsfield Library, planned to open on the 16th June 2016. which is available to all in Higher Hurdsfield Parish. Volunteers are needed to assist in this project.

22.  REPLACEMENT NOTICE BOARD

Quotes have been obtained and the search for a “like for like” replacement is ongoing

The Clerk to clarify with the Insurance Company the max. amount of money they will provide for the replacement board.

23. The TOUR OF BRITAIN

Cllr. J. Weston emailed to inform us that Bollington has agreed to set aside £1,000 to promote Bollington and he wondered if Higher Hurdsfield wanted to join in with the activity and use some of its’ funds to get the community together to back this event i.e. “The Tour of Britain” which is coming right the way through the Bollington, Kerridge and Higher Hurdsfield Ward on the 6th September.

As we do not have a school or community hall within Higher Hurdsfield it is difficult to get people within the parish together and involve. We could not warrant spending the Precept money as we only receive £4,000 per annum.

The Clerk will obtain further details and the route map which will be sent to Cllr. R. Buckingham to put on the Parish Council web site and give more thought to what we could do to celebrate the event in the parish.

24. Recreation Ground Signs

Ansa are to supply and erect a replacement sign advising the area is unsuitable for the playing of ball games.

The sign has been ordered but not yet erected. The Clerk to chase.

Cllr. P. Torr advised the gate requires a new spring, the Clerk to request a replacement.

The meeting ended approx. 7.30pm

The next meeting to be held provisionally on 29th June 2016 at 6pm.

Date to be confirmed.

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mrs M Street, Mr C Fleming, Mr R Buckingham Mr A Broadhurst, & Mrs W Carter (Clerk)

Cllr. J. Weston

1. APOLOGIES – Cllr. Amanda Stott

2. DECLARATION OF INTEREST – None

Items 3 to 7 delayed until our Annual Parish Council Meeting on 25^th May 2016

8. PUBLIC FORUM – None

9. CHAIRPERSON’S ANNOUNCEMENTS – None

10. MINUTES OF THE LAST MEETING HELD 30^th March 2016.

Approved and signed.

11. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 8th April 2016 – £5591.44

(b) VAT update – £350.41 being reclaimed up to the 31^st March 2016.

Form completed and sent to HM Revenue & Customs.

12. AUTHORISATION OF PAYMENT OF ACCOUNTS

Conference Mileage Expenses. R. Buckley       £41.60            chq. No. 000787

13. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

None

14. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

The Clerk emailed Vinny Farrell CEC to ask if a decision has been made on the hardstanding and the response was as follows:-

I realise that his matter has been ongoing for some time, however it is a complex site and Officers are still consulting with the Legal Services over the outstanding matters.

The Clerk to request an update.

The Parish Council had been informed it had been agreed with the residents that the bins be kept in the relevant gardens to leave the footpaths clear, this is not happening the bins are being left on the footpaths. Black bin liners may be an option.

Previous residents, some quite elderly always managed to keep the bins off the walkway.

The Clerk made further enquires on the 26 March 2016 to ‘CheshireEastCouncilCustomerServices@cheshireeast.gov.uk’

No reply has been received, the Clerk to chase. This is a serious safety issue due to prams having to be wheeled into the road to get around the bins.

ROADS

Andy Simpson, the Local Highways Officer, Customer Service Team, Cheshire East Highways advised he has noticed the worsening condition of the section of carriageway and it has been added to next year’s Level 2 carriageway repair proposals. In the meantime, they will continue to repair any actionable defects vis the scheduled safety inspection regime.

This section of road is inspected on a 4 monthly basis. The last scheduled inspection was carried out on 14th December 2015 so the next inspection will be mid April 2016. The purpose of these inspections is to identify any defects which fall outside the Authorities intervention levels, which for Carriageways is 50mm and Footways 25mm.

Considering the nature of the defects on Rainow Road, they have recently recommenced with their Velocity patch repair programme and will ensure that the worst areas between Cliff Lane and Well Lane are included in this programme.

A repair on Rainow Road has been carried out, however only part of the large pot hole has been filled in and the noise of the wagons hitting the pot hole, particularly through the night, is a real problem for the residents.

The Clerk to send in a complaint and advise Cllr. Weston of Ref. no. and he will chase.

21. THE WEB SITE.

The website is working okay and has been updated.

Further historical information has been gathered by Cllrs. E. Wilson and M. Street are to meet with the Clerk to finalise an article for the web site.

The web site may also include details of the New Dementure meeting room, next to Hurdsfield Library, planned to open on the 16^th June 2016. which is available to all in Higher Hurdsfield Parish. Volunteers are needed to assist in this project.

22.  REPLACEMENT NOTICE BOARD

Quotes have been obtained and the search for a “like for like” replacement is ongoing

The Clerk to ask the new owners of the Sunday School is a poster can be put up at the front of their building on Polling Day advising of the new venue.

23. The George & Dragon

Vinny Farrell from Cheshire East Planning Enforcement Dept. emailed the following update:-

11.4.2016 – I can advise you that I met the owner of this site a couple of weeks ago and discussed the condition of the site.  As a result of this meeting the owner is now considering the potential for a proposed development on this site. So nothing positive yet but at least something may happen in the near future.

24. Recreation Ground Signs

A property backing on to the recreation ground at Higher Fold has had a man trespass on to the property to retrieve a football, by scaling a 7ft. high gate.

There is a very faded sign in the recreation ground advising the area is unsuitable for the playing of ball games.

Ansa are to supply and erect a replacement sign. It has been ordered.

The meeting ended approx. 7.00pm

The next meeting to be held on 25th May 2016