- PARISH COUNCIL MEETING 21st MAY 2015
PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mrs M Street, Mr N Eardley, Mr P Torr, Mr. A. Broadhurst & Mrs W Carter (Clerk).
1. APOLOGIES – Mr. R Buckingham, Mr C Fleming.
2. DECLARATION OF INTEREST – None
3. TO ELECT A CHAIRMAN OF THE COUNCIL.
Richard Buckley was nominated for Chairman by Norman Eardley, seconded by Andy Broadhurst and unanimously elected.
4. TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE.
Richard Buckley accepted and signed The Declaration of Acceptance of Office for Parish Councils.
5. TO ELECT A VICE-CHAIRMAN OF THE COUNCIL.
Eileen Wilson was nominated for Vice-Chairperson by Peter Torr, seconded by Maureen Street and unanimously elected and accepted the position.
6. TO APPOINT COMMITTEES:-
As paper copies of Planning Applications are no longer sent to the council, it was necessary for all members of the Planning Committee to be on-line. The following members were nominated and elected.
PLANNING COMMITTEE- Peter Torr, Andy Broadhurst and Robert Buckingham.
7. PUBLIC FORUM – None
8. CHAIRPERSON’S ANNOUNCEMENTS
The Annual Parish Meeting is to follow the Parish Council Meeting as arranged.
9. MINUTES OF THE LAST MEETING HELD 30th April 2015 Approved and signed.
10.CLERK TO GIVE UPDATE ON THE FOLLOWING:
(a) Current Bank Balance – statement to 8th May 2015 – £6920.73
This figure is higher than predicted when setting our annual precept as we have not yet purchased a defibrillator and related items.
(b) Risk Assessments.
Risk assessments of areas within the Parish Council responsibilities are to continue to be carried out by the Clerk when posting notices of the Council meetings and any problems to documented and discussed at the next meeting.
The last Risk Assessment documenting action was 4.12.2015.
11. Examination of Annual Return Figures and Explanations
All Councillors present were given a copy of the accounts, variation explanation, bank reconciliations, and Assets Record. All other documentation being sent to the internal auditors was also presented to the Council. The Annual Return figures were checked, approved and signed by the Chairman.
The following were reviewed and no changes are required:-
- Standing Orders
- Financial Risk Assessment
- Procedure for Risk Assessment of Parish Councils Responsibilities. As previously documented.
- Code of Conduct
VAT currently being reclaimed totals £592.80
Insurance – Our three year term of binding contract with Came and Co. ends this year.
A quote to be requested from Zurich before renewing with Came & Co. to ensure we are receiving best value.
The Clerk was requested to look into current salary scales.
12. TO CONSIDER THE PAYMENT OF ANY SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY:-
SOCIETY OF LOCAL COUNCIL CLERKS 31ST May approx. £65
13. AUTHORISATION OF PAYMENT OF ACCOUNTS
SOCIETY OF LOCAL COUNCIL CLERKS £65 Chq. No. 000768
14. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.
|Proposal:||Proposed extension and internal alterations|
|Location:||Ivy Cottage, 132, Rainow Road, Macclesfield, Cheshire, SK10 2PD|
|National Grid Ref:||393400374777 The Planning Committee had no objections.|
15. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.
Scotwood Nursery. Enforcement Notice 13/00013E – On going
Officers are still assessing if the requirements of the Notice have been fully complied in respect of areas of hard standing which remain on site.
It appears the hard standing may have been turfed over and not removed.
16. REVIEW AND DISTRIBUTE CORRESPONDENCE
None- correspondence received by email.
A note for your Diary: Rainow Parish Council Civic Service – Sunday 27th September 2015
17. REMOVAL OF THE PLAQUE & NOTICE BOARD
The plaque has been removed. We have no suitable place to display it at the present time therefore the Chairman to store it.
It was proposed that the notice board currently located at the front entrance of the Sunday School should be relocated to the bus shelter.
18. AUTOMATED EXTERNAL DEFIBRILLATOR
The information supplied by the Chairman at the last meeting was discussed and it was felt that it covered some aspects that were not really needed.The Chairman and the Clerk to make enquiries with other Councils/bodies who have previously purchased defibrillators to find out what is actually needed in practice and how they decided which one to buy.
19. THE GENERAL CONDITION OF THE PARISH
Andy Simpson from Cheshire East Highways has advised the following.
( a) Rainow Road Grids – The scheduled gully empty is nearing completion except for areas with parked cars. These will be targeted on the Clean and Cleanse days in order that parking can be prohibited.
Cllr. E. Wilson also advised two small grids on the footpath were damaged, one on the footpath at the side of her house and the second near the bridge.
(b) Cleaning Rainow Road – On going
(c) Sinking Road Surface– A repair has been carried out.
(d) Two Faulty Road Lights – The street lighting issues were forwarded to Ian Darlington the Lighting Manager to respond to us direct. – On going
(e) Cliff Lane Gully – On going.
(f) Well Lane Wall– It was thought that this was the responsibility of the home owner.
20. THE CONDITION OF THE RECREATION GROUND.
(a) Dog Fouling – The Chairman, Cllr. Jon Weston and the Clerk have all made considerable attempts to get in touch with the correct person to arrange a meeting with a view to finding a way to solve this issue, without success. – Ongoing
(b) Waste Bin –The location has been agreed. The Clerk to follow the action through.
(c) Perished Matting – On going
21. THE COMMUNITY PAYBACK SCHEME.
The Clerk has advised we do not have a suitable scheme at the present time.
22. UPDATING & MAINENANCE OF THE WEB SITE.
The Clerk reported several times to Haydn the Web Manager that the minutes and the link to the previous minutes were being lost. No reply has been received. The Clerk to try and contact by phone.
The meeting ended 8.0pm
The next meeting to be held on Wednesday 24th June 2015 at 6pm