Parish Council Meeting 21st May 2015

  •  PARISH COUNCIL MEETING 21st MAY 2015

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mrs M Street, Mr N Eardley, Mr P Torr, Mr. A. Broadhurst & Mrs W Carter (Clerk).

1. APOLOGIES – Mr. R Buckingham, Mr C Fleming.

2. DECLARATION OF INTEREST – None

3. TO ELECT A CHAIRMAN OF THE COUNCIL.

Richard Buckley was nominated for Chairman by Norman Eardley, seconded by Andy Broadhurst and unanimously elected.  

4.  TO RECEIVE THE CHAIRMAN’S DECLARATION OF ACCEPTANCE OF OFFICE.

Richard Buckley accepted and signed The Declaration of Acceptance of Office for Parish Councils.

5. TO ELECT A VICE-CHAIRMAN OF THE COUNCIL.

Eileen Wilson was nominated for Vice-Chairperson by Peter Torr, seconded by Maureen Street and unanimously elected and accepted the position.

 6. TO APPOINT COMMITTEES:- 

As paper copies of Planning Applications are no longer sent to the council, it was necessary for all members of the Planning Committee to be on-line. The following members were nominated and elected.

 PLANNING COMMITTEE- Peter Torr, Andy Broadhurst and Robert Buckingham.

 7. PUBLIC FORUM –   None

 8. CHAIRPERSON’S ANNOUNCEMENTS

The Annual Parish Meeting is to follow the Parish Council Meeting as arranged.

 9. MINUTES OF THE LAST MEETING HELD 30th April 2015 Approved and signed.

 10.CLERK TO GIVE UPDATE ON THE FOLLOWING:

 (a) Current Bank Balance – statement to 8th May 2015 – £6920.73

This figure is higher than predicted when setting our annual precept as we have not yet purchased a defibrillator and related items.

(b) Risk Assessments.

Risk assessments of areas within the Parish Council responsibilities are to continue to be carried out by the Clerk when posting notices of the Council meetings and any problems to documented and discussed at the next meeting.

The last Risk Assessment documenting action was 4.12.2015.

11. Examination of Annual Return Figures and Explanations                      

All Councillors present were given a copy of the accounts, variation explanation, bank reconciliations, and Assets Record. All other documentation being sent to the internal auditors was also presented to the Council. The Annual Return figures were checked, approved and signed by the Chairman.

 The following were reviewed and no changes are required:-

  1. Standing Orders
  2. Financial Risk Assessment
  3. Procedure for Risk Assessment of Parish Councils Responsibilities. As previously documented.
  4. Code of Conduct                     

VAT currently being reclaimed totals £592.80

Insurance – Our three year term of binding contract with Came and Co. ends this year.

A quote to be requested from Zurich before renewing with Came & Co. to ensure we are receiving best value.

The Clerk was requested to look into current salary scales.

 12. TO CONSIDER THE PAYMENT OF ANY SUBSCRIPTIONS FALLING TO BE PAID ANNUALLY:-

SOCIETY OF LOCAL COUNCIL CLERKS 31ST May approx. £65

13. AUTHORISATION OF PAYMENT OF ACCOUNTS

SOCIETY OF LOCAL COUNCIL CLERKS              £65   Chq. No. 000768

14. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.

Application No: 15/2043M
Proposal: Proposed extension and internal alterations
Location: Ivy Cottage, 132, Rainow Road, Macclesfield, Cheshire, SK10 2PD
National Grid Ref: 393400374777 The Planning Committee had no objections.

 

15. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

   Scotwood Nursery. Enforcement Notice 13/00013E – On going

Officers are still assessing if the requirements of the Notice have been fully complied in respect of areas of hard standing which remain on site.

It appears the hard standing may have been turfed over and not removed.

16. REVIEW AND DISTRIBUTE CORRESPONDENCE 

None- correspondence received by email.

A note for your Diary: Rainow Parish Council Civic Service – Sunday 27th September 2015

17. REMOVAL OF THE PLAQUE & NOTICE BOARD

The plaque has been removed. We have no suitable place to display it at the present time therefore the Chairman to store it.

It was proposed that the notice board currently located at the front entrance of the Sunday School should be relocated to the bus shelter.

18. AUTOMATED EXTERNAL DEFIBRILLATOR

The information supplied by the Chairman at the last meeting was discussed and it was felt that it covered some aspects that were not really needed.The Chairman and the Clerk to make enquiries with other Councils/bodies who have previously purchased defibrillators to find out what is actually needed in practice and how they decided which one to buy.

19. THE GENERAL CONDITION OF THE PARISH

Andy Simpson from Cheshire East Highways has advised the following. 

( a) Rainow Road Grids – The scheduled gully empty is nearing completion except for areas with parked cars. These will be targeted on the Clean and Cleanse days in order that parking can be prohibited.

 

Cllr. E. Wilson also advised two small grids on the footpath were damaged, one on the footpath at the side of her house and the second near the bridge.

(b) Cleaning Rainow Road – On going

(c) Sinking Road Surface– A repair has been carried out.    

(d) Two Faulty Road Lights – The street lighting issues were forwarded to Ian Darlington the Lighting Manager to respond to us direct. – On going

(e) Cliff Lane Gully  On going.               

(f) Well Lane Wall– It was thought that this was the responsibility of the home owner.     

20. THE CONDITION OF THE RECREATION GROUND.

(a) Dog Fouling – The Chairman, Cllr. Jon Weston and the Clerk have all made considerable attempts to get in touch with the correct person to arrange a meeting with a view to finding a way to solve this issue, without success. – Ongoing 

(b) Waste Bin –The location has been agreed. The Clerk to follow the action through.    

(c) Perished Matting – On going

21. THE COMMUNITY PAYBACK SCHEME.    

The Clerk has advised we do not have a suitable scheme at the present time.

22. UPDATING & MAINENANCE OF THE WEB SITE.

The Clerk reported several times to Haydn the Web Manager that the minutes and the link to the previous minutes were being lost. No reply has been received. The Clerk to try and contact by phone.

The meeting ended 8.0pm

The next meeting to be held on Wednesday 24th June 2015 at 6pm

 

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