PARISH COUNCIL MEETING MINUTES 1st May 2012

                     ANNUAL PARISH COUNCIL MEETING    1st May 2012

 PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mrs M Street, Mr N Eardley, Mr P Torr, Mr R Buckingham, Mrs. L Foster, Mr B Livesley & Mrs W Carter (Clerk).

1. ELECT CHAIRPERSON, VICE-CHAIRPERSON AND COMMITTEES.

Richard Buckley was unanimously elected as Chairperson.

Eileen Wilson was unanimously elected as Vice-Chairperson

Both councillors declared their acceptance of their position.

Councillors Peter Torr,Maureen Streetand Robert Buckingham were elected as the Planning Committee.

2. APOLOGIES Councillors Mr C Fleming & Mr P Hayes

3. PUBLIC FORUM –   None

 4. MINUTES OF THE LAST MEETING HELD 29th March 2012 – approved and signed by the Chairman.

 5. CHAIRPERSON’S ANNOUNCEMENTS –  

Councillor Buckley is not able to accept the invitation to attend the Mayor Making Ceremony & Annual Council. Clerk to return invitation.

 15. SPEED AND SAFETY. – Brought forward as requested by Cllr. Livesley

Main points of discussion following Cllr. Livesley’s meeting with Mike Penning MP Parliamentary Under-Secretary of State for Transport

 Cllr. Livesley will be chairman of Environment and Prosperity.

 The possibility of introducing a 20 mph speed limit on rural roads such as Rainow Road will be considered.

 Speed bumps look to being phased out in favour of chicanes due to damage to vehicles.

 Unfortunately the amount of HGVs is likely to increase when the economy grows and this is something we will have to live with, although reduced speed will help. 

Cllr. Livesley then left the meeting.

 6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

Current Bank Balance – 5th April 2011 £5,886.43

Non-Specific Parish Grant 2012/13 – No further notification received.

Financial Risk Assessment Review –Approved by council.

The Insurance to be increased by £2,000. to cover the new playground seating furniture.

Risk Assessment Property – Approved by Council

The bench at Swanscoe to be sanded and varnish as soon as the weather improves.

Standing Orders Page 13 to be revised, the threshold before tender to be raised from £5,000 to £10,000 in line with the Financial Risk Assessment.

Revised copy to be emailed & posted to Councillors.

 Internal Audit:-

The following documents were circulated to all Councillors

Audit Return for year ended 31 March 2012 – approved and signed by the Chairman.

Variance explanation – approved.

Bank reconciliation – approved.

The year’s incoming and outgoing expenditure spreadsheet was given to all Councillors.

The Clerk explained that an error had been made in the calculation of her salary payment in January 2012; it should have been 8 months and not nine months. This extra payment will serve as her April salary which has not yet been paid and as a measure to avoid this happening again her salary will be paid monthly by Standing Order. The Standing Order form was signed by two councillors.

The notice of appointment of date for the exercise of electors’ rights to view the accounts has been posted on the notice board outside the Sunday School.

 Audit documents to be submitted at Bollington before 5th May 2012.

The council thanked the Clerk for the good work carried out.

 7. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON

   ANY PLANNING APPLICATIONS NOTIFIED – None

 8. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

Re: App. No. 10/0442M – App. Name: Mr Michael Poyser

Dev. Description.: Certificate of Lawfulness for the proposed siting of a forestry/agricultural caravan/mobile home.

The above application was approved.

The current situation/action was discussed in depth, together with information from concerned residents. The clerk to monitor and ensure all information is available for the residents.

9. AUTHORISATION OF PAYMENT OF ACCOUNTS

 R. Buckley/R. Quinn Maintenance £160.00 +

Jewellers for Chain of Office engraving £40.00    Chq. 000699 £200.00

Void cheque destroyed by Chairman   Chq. No. 000700

HMRC                                               Chq. No. 000701      £31.00

 10. REVIEW AND DISTRIBUTE CORRESPONDENCE

 CHESHIRE PLAYING FIELDS ASSOCIATION MAGAZINE

 REQUEST FOR SUPPORT FOR OUR NEAREST SEARCH DOG AND HANDLER

 CHESHIRE COMMUNITY ACTION

INCLUDES IF WE ARE INTERESTED IN COMMUNITY PRIDE COMPETITION

 REVISED INTERIM PLANNING POLICY FOR THE RELEASE OF HOUSING LAND SONSULTATION. (1ST MAY TO 29TH MAY 2012)

Most of the information has to be viewed on line.

 CVS CHESHIRE EAST AND CHESHIRE EAST COUNCIL are hosting the

2nd NETWORKING EVENT AT TYTHERINGTON CLUB

An opportunity for Parish Council representatives to meet with Council Officers and build relations

 NORTHER VOICE – issue 43

 Bulletin for town and parish councils regarding

STANDARDS AND MEMBER CONDUCT LOCALISM ASC 2011

 ChALC’s letter recently sent to CE Planning Department expressing concerns about the

TOWN CENTRE STRATEGY CONSULTATION

 Newsletter from CAME & CO

 MACCLESFIELD LOCAL AREA PARTNERSHIP HIGHWAYS SUB GROUP

Next meeting 27thJune 2012.

 HIJGHER HURDSFIELD PARISH COUNCIL SUBMISSION TO THE BOUNDARY COMMISSION

11. THE GENERAL CONDITION OF THE PARISH

The autumn leaves etc, littering Rainow Road.

The clerk has been advised be CEC that this work will be carried out within the next two weeks.

There is a large pothole on Rainow Road, afterWell Lane, Clerk has reported, no repair has been carried out. Clerk to chase.

 10.1. Public Footpath

The rods have been removed. Simon Davies and Andy Simpson from CEC advised they would speak again with Public Rights of Way to establish whether it is possible to provide a handrail. The condition of the steps is not satisfactory.

 10.2 Wheelie Bins

Waste bins left on the highway have been reported to Keith Davies the community Warden. Complaint   REF IRIS 0367 KD 27th Jan 2012

Inspections have been carried out but no action taken.

The Clerk to give the Waste Depot all the information to see if anything could be done to remedy the situation. – ongoing

 10.3 Loose grid on Rainow Road

Reported by Clerk Enquiry Ref. No. 4740722 – remedial work promised this week. This has not been carried out, the Clerk to chase.

10.4 Parking on the Canal bridge

The Clerk has reported the problem to the Parking Dept of CEC. – ongoing

 12. THE NEXT PROJECT

11.1 Two new picnic table/seats and bench for the recreation ground.

All the work has been complete with the exception of the plaque for the bench which Cllr. Wilson is going to arrange.

The quality and speed of the installation was praised by the Councillors. The Clerk to arrange payment.

The new furniture is being used by local families who are very pleased with the editions.

11.2 Silver Jubilee Cherry Tree

Cllr. P. Torr obtained a quote from Fairway Landscapes for a double pink flowering cherry tree to be planted £115. plus Vat. It is too late in the year to have a 5-6” tree but will supply as large as practicable.

Cllr. M Street to contact the above to arrange a date and to advise of the location of the tree, which is to be in front of the fencing on the left. Contact details to be sent with minutes.

13. WEB SITE UPDATE

Cllr. L. Foster andE. Wilson have met with Beryl read to discuss the history of the Parish.

The Chairman is to give Cllr. L. Foster a copy of the information in his possession of the history of the area.

Cllr. L. Foster and the Clerk to liaise and produce a letter which can be delivered to Parish Residents asking for any information/photographs they may have of the Parish.

 14. ENGRAVING CHAIR OF OFFICE AND PLAQUE

The engraving on the chain has now been brought up to date. Cllr. E. Wilson to source a new ribbon for the chain.

A replacement value of £600 and a retail value of £400 were placed on the chain by the Jeweller. This should be borne in mind when we review the insurance.

 

           Meeting ended 8.15pm

 THE NEXT MEETING WILL BE OUR ANNUAL MEETING WHICH WILL BE HELD 28th June 2012. 6.30PM

 

E. & O. A.

Comments are closed.