PARISH COUNCIL MEETING MINUTES 22ND FEBRUARY 2017

ANNUAL PARISH COUNCIL MEETING 22nd February 2017

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mr P Torr, Mr C Fleming, Mr R Buckingham, Mr A Broadhurst, Ms A Stott, Mr J Nicholas, & Mrs W Carter (Clerk)

1. APOLOGIES – Mrs M Street.

2. DECLARATION OF INTEREST – None.

3.  PUBLIC FORUM – None.

4. CHAIRPERSON’S ANNOUNCEMENTS – None

5. MINUTES OF THE LAST MEETING HELD 7th December 2016

Approved and signed.

6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 3rd February 2017 – £2,884.64

7. AUTHORISATION OF PAYMENT OF ACCOUNTS – 22.2.2017

Zach Wilcox – Install Notice Board etc. £220.00.   Chq. No. 000806

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING

The method by which the Planning Committee came to a decision was discussed, particularly looking in depth at the specifications of materials used and how to improve the paper trail and transparency of the decision making process. It was agreed that Cllr. R. Bucking head the committee and the results of the discussions be compiled and documented by Cllr. R. Buckingham and forwarded to the Clerk who will issue the response to the Planning Dept.

Application No: 17/0428M
Proposal: Removal of condition 7 (Agricultural Occupancy Condition) of 96/1475P – Conversion of shippon to dwelling for agricultural worker
Location: Shoresclough Cottage, WELL LANE, RAINOW, SK10 5SY
National Grid Ref: 393075 374954

 The Application was examined. There were no reasons for any objections.

Councillor P. Torr declared his interest and took no part what so ever in the examination and decision.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS

Ongoing – Officer’s are still assessing if the requirements of the Enforcement Notice 07/00047E for the large polytunnel have been fully complied in respect of areas of hardstanding which remain on site.

Vinny Jones from Cheshire East Planning Enforcement has advised that the officer dealing with this case is on sick leave following a heart attack and they have another officer on maternity leave which leaves them very short staffed. He will discuss the matter with another senior officer to see if they can move this matter forward.

Clerk has requested an update. – On going

10. REVIEW AND DISTRIBUTE CORRESPONDENCE

A complaint from a resident regarding the condition of Well Lane.

The Repair Shop – NEW BBC2 SHOW LOOKING FOR SENTIMENTALITEMS

Request for a donation to support North West Air Ambulance Charity

11. THE DEAD TREES NEAR THE SEATING ARE AT HIGHER FOLD

The problem with branches falling from the dead trees continues as ownership of the strip of land and trees is still in dispute. A colleague of Andy Simpson in Asset Management is looking into the land ownership. If the situation drags on Andy Simpson has advised he will arrange for the necessary works to be carried out in the New Year and he would try and recover the costs at a later date.

The clerk has requested an update; however A. Simpson is on leave until 27.2.2017.

12. THE CONDITION OF THE UN-ADOPTED ROAD AT HIGHER FOLD

The Clerk emailed a request to Andy Simpson for remedial work to be carried out as it had been done twice previously by a council department and needs to be kept in a safe condition for public access to the recreation ground and car park.

A. Simpson replied advising that the last time this was raised it was passed to Ansa to sort out on behalf of CEC assets as they are responsible for the playground area at the top of Higher fold. However, as the track has no designation on his mapping, there is no obligation for them to maintain any section other than the part immediately fronting their property and any other maintenance lies with the adjacent landowner.

As the car park is also responsibility of Ansa, who regularly use it for their vehicles, the entrance to the car park would therefore appear to be the responsibility of Ansa.  Andy Simpson advised we contact Property @ Cheshire East.

The Clerk emailed Property @ Cheshire East requesting the road to be filled in and resurfaced 20.2.2017

13. THE GENERAL CONDITION OF THE PARISH

(a) Well Lane

The Council have carried out some work to clear the drains, this has not been successful, water is still coming up through the grids and the road is flooding.

In addition overgrowth and tree seedlings have not yet been cleared and deep pot holes are present which need urgent attention.

The Clerk to write a complaint regarding the above and request remedial work is carried out urgently.

A complaint is also to be made about an incident that happened a few days ago.  Two Council workmen cut down the hedge on top of a wall belonging to the council and threw it onto the land on the opposite side of Well Lane which was private and not council property. Had any of this growth been poisonous, it could have had serious consequences for the live stock.

(b) Rainow Road

(i)  An email from Andy Simpson 28.10.2017 informed us of the following:-

The manhole outside 108 has been passed to UU and is marked ready for repair. He has spoken to UU and asked they chase up.

The other carriageway issues-; surface condition, old utility trenches and highway drain covers will be addressed as part of their Level 2 carriageway repairs to be carried out later in the year. Once completed, the section from Lower Fold Farm to Well Lane will then be resurfaced with Micro Asphalt in next summer’s programme.

In the meantime, he has arranged for the road to be inspected that day to check for any actionable defects, which will then be repaired as appropriate. – On Going.

(ii)  A replacement “Higher Hurdsfield” road sign is required on the left hand side of Rainow Road as you drive into Higher Hurdsfield from Rainow. The Clerk to put in a request.

(iii) A “Public Footpath” sign is lying on the ground opposite Lower Fold Farm on Rainow road. The clerk to request this be placed back into position.

(iv)  On Rainow Road at the junction of Roewood Lane the Walls are collapsing. The Clerk to enquire when remedial work is to be carried out.

(c) The Blocked Gullies on Rainow Road

Heavy storm rain has caused numerous problems with excess surface water and flooding.

The gully at the entrance to Higher Fold is completely blocked with stone from Higher Fold lane. Andy Simpson advised on 30.11.2016 that he would add the drainage channel to their Adhoc empty/jetting programme, but as there is a considerable list it would be approx. 2 weeks before work could be carried out. The Clerk to request an update.

Other gullies which are blocked on Rainow Road will only be cleared if they are causing a danger to highway users or flooding to property etc., but not routinely simply because they are full.

Residents must be advised and encouraged to report flooding directly to Cheshire East Council.

d) Dog Fouling

Dog fouling around Lower Fold and Higher fold is still a problem but not on the scale it was previously.

14.  SIGN FOR HIGHER FOLD

Quotes were obtained as follows:-

Four choices of lettering and two choices of size.

660×130  £26.32      660×350  £36.90

It was thought that these sizes were too large and the clerk is to request a sign measuring 330x350mm, printed in capitals with a border around.

It was agreed a sign for “Higher Fold” to be put on an existing post on the unadopted road leading to Higher Fold. We need to know dia. of the post for clips.

15.  THE ROAD / FOOTWAY / BINS ON RAINOW ROAD, between Cliff Lane and the George and Dragon.

The number/s  of the houses not complying with the request to move their bins off the public footpath and back onto their own property, to be confirmed to the Clerk by the Chairman.

16. REPLACEMENT NOTICE BOARD

The Notice Board has been installed, leaving only a couple of paving stones to be laid at the front of the board and a letter to be replaced.

The invoices have been sent to the insurance company.

17. RECREATION GROUND REPLACEMENT SPRING.

The spring is now working.

18. “CLIFF LANE” DAMAGED ROAD SIGN.

Andy Simpson has been advised but no action appears to have been taken. The Clerk has requested an update.

The gullies running along each side of Cliff Lane are widening. The Clerk to report and request again, remedial work be carried out, it is becoming dangerous.

19. THE FOOTPATH BETWEEN HIGHER FENCE ROAD & TELFORD CLOSE.

Footpath between Telford Close and Higher Fence Rd. The area at the bottom of this path has been getting progressively worse as the water all collects at a low point. The result is a big pool of water or mud that cannot be avoided measuring approx. 2m x 2m. This path is well used. The Clerk to request if this area could have a drain away towards the canal.

The meeting ended approx.  7.15pm.

The date of the next meeting to be advised.

E & O A.

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