Parish Council Meeting Minutes 24th June 2015

PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mrs M Street, Mr. Buckingham, Mr. A. Broadhurst & Mrs W Carter (Clerk).

Cllr Amanda Stott

1. APOLOGIES – Mr N Eardley, Mr P Torr & Mr C Fleming.

2. DECLARATION OF INTEREST – None

3. PUBLIC FORUM –   None.

A member of the public introduced himself and was welcomed.

4. CHAIRPERSON’S ANNOUNCEMENTS. – The lack of attendance for last month’s Annual Parish Council Meeting was very disappointing.

5. MINUTES OF THE LAST MEETING HELD 21st May 2015

Approved and signed.

6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

(a) Current Bank Balance – statement to 8th June 2015 – £6647.35

An application has been made for a VAT refund of £496.52.

(b) Audit – The internal auditors JDH BusinessServices Ltd have returned all the audit documents and signed the Annual Return to confirm all internal control objectives have been met and are adequate for the purpose intended and effective, subject to one issue reported in the action plan shown below.

The bank reconciliation reconciles the balance as at 2.4.2015 (5082.42) rather than at 31.3.2015 (5232.42). The balance carried forward remains the same.

Recommendation – The statutory financial year end of the council is March 31st and therefore the bank reconciliation must be carried out for this date. This recommendation will be followed in the next financial year.

Risk Assessments.

A Risk Assessment was carried out on 18th June 2015,  on all areas for which the Parish Council are responsible, the only concern was at the seating area at Swanscoe,  the paint has lifted on the bench leaving a rough surface. The corrective action is for the bench to be rubbed down and repainted.

The Clerk to enquire if our maintenance man will quote for this work.

Insurance – Our three year term of binding contract with Came and Co. ends this year.

A quote to be requested from Zurich before renewing with Came & Co. to ensure we are receiving best value.

7. AUTHORISATION OF PAYMENT OF ACCOUNTS

JDH Business Serv. Ltd. Internal Audit                     £100.80          Chq. No.000769

HMRC Income Tax                                                        £150.00          Chq.  No. 000770

Stationary. W. Carter –stamps & paper                 £15.70            Chq. No. 000771

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.

Application No: 15/2043M
Proposal: Proposed extension and internal alterations
Location: Ivy Cottage, 132, Rainow Road, Macclesfield, Cheshire, SK10 2PD

 

Following a site visit and taking into consideration the extension on No. 134, had not previously been shown on the plans, the Planning Committees response bringing certain issues to their attention was emailed to CE Planning Dept.

Application No: 15/2493M
Proposal: Proposed demolition of outbuilding and the erection of a two-storey front extension, rear conservatory, front porch and extension to rear dormer. Demolished area of outbuilding to become part of adjoining agricultural land.
Location: SWANSCOE PARK FARM, SWANSCOE LANE, RAINOW, CHESHIRE, SK10 5SZ

 

The proposals were difficult to look at on line due to it being a large extension. The Planning Committee are to view the site and email their comment to the Clerk.

A guide line to assist in the assessment of a planning application was distributed and a tick list is to be compiled by the Chairman, to provide a comprehensive checking procedure to be followed for all applications.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS.

Scotwood Nursery. Enforcement Notice 13/00013E – On going

Officers are still assessing if the requirements of the Notice have been fully complied in respect of areas of hard standing which remain on site.

It appears the hard standing may have been turfed over and not removed.

10. REVIEW AND DISTRIBUTE CORRESPONDENCE

Notification of Macclesfield Town Council being formally established and CLLR Liz Durham appointed as Mayor of Macclesfield etc. 

The Big Scoop, raise awareness of the issues surrounding dog fouling in your community!

A note for your Diary:

Rainow Parish Council Civic Service – Sunday 27th September 2015 

Playground furniture brochures

 11. NOTICE BOARD RE-LOCATION

It was proposed that the notice board currently located at the front entrance of the Sunday School should be relocated to the bus shelter. The Chairman is to take down the notice board and then arrangements can be made for it to be erected in its new location.

12. AUTOMATED EXTERNAL DEFIBRILLATOR

The information supplied by the Chairman at the last meeting was discussed and as there are so many variations of defibrillators, warrantees, pad life, housing and packages etc, it was decided that the Chairman should put forward a plan to be issued to all Councillors to assist them in making a decision.

The Chairman to check if a defibrillator can be reused following an incident.

13. THE GENERAL CONDITION OF THE PARISH

The cutting of thegrass at Swanscoe has been resumed.

(a) Rainow Road GridsAndy Simpson from Cheshire East Highways has advised the scheduled gully empty is nearing completion except for areas with parked cars. These will be targeted on the Clean and Cleanse days in order that parking can be prohibited. – The Clerk to check when this is to be carried out.

 

Cllr. E. Wilson also advised two small grids on the footpath were damaged, one on the footpath at the side of her house and the second near the bridge. – Ongoing.

(b) Cleaning Rainow Road – Completed.

(c) Three Faulty Road Lights – The street lighting issues were forwarded to Ian Darlington the Lighting Manager to respond to us direct. – On going, clerk to chase.

(d) Cliff Lane Gully

The gully opposite the farm on Cliff Lane requires emptying. This will be arranged at the earliest opportunity. as advised by Andy Simpson from the Highways Dept. Andy Simpson also had a chat with Mr Wood regarding the seepage from the pond and discussed possible solutions. 

 The Clerk to enquire if any solutions were agreed upon.

(e) Well Lane Wall

 Andy Simpson CEC has advised it has been removed from the carriage way.     

 It was brought to the Councils attention that a voluntary group had done an excellent job of repairing the canal tow path and a letter should be sent congratulating them for all their hard work.

14. THE CONDITION OF THE RECREATION GROUND.

(a) Dog Fouling – The condition of the recreation ground has improved and appears to be clean.

The signs regarding “No dogs Allowed” are very faded and cannot easily be seen. A request is to be made to CE for new metal signs. Cllrs. Stott will endeavour to get in touch and request replacement signs, the clerk to liaise.

(b) Waste Bin –The location has been agreed. The Clerk has sent a map showing the location to Wesley Hutton.        

(c)Perished Matting –Chris Lawson has looked into this matter and has been advised there is nothing wrong with the matting.

It may be that the matting was inspected in dry weather. However mothers have complained and there is a problem with the area on the north side, in the shade of the equipment.

The Chairman has offered to meet on site with Chris Lawson to explain / point out the problem area. The Clerk to arrange.

15. UPDATING & MAINENANCE OF THE WEB SITE.

The Clerk reported several times to Haydn the Web Manager that the minutes and the link to the previous minutes were being lost. No reply has been received.

Cllr. Buckingham is to try and contact Haydn.

 

The meeting ended approx. 7.10pm

The next meeting to be held on 30th July 2015 at 6pm

 

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