PARISH COUNCIL MEETING MINUTES 27TH SEPTEMBER 2017

 

PRESENT: – Parish Councillors –  Mr A Broadhurst  (Chair),  Mr C Fleming (Vice Chair), Mrs E Wilson,  Mrs M Street,  Mr P Torr,  Mr T Simpson &  Mrs W Carter (Clerk) .

Cllr. Ms A Stott

1.  TO RECEIVE APOLOGIES FOR ABSENCE – Mr N Eardley & Cllr. Mr J Nicholas

2.  TO RECEIVE ANY DECLARATIONS OF INTEREST-

Cllr. P.Torr declared his interest in the Planning Application No: 7/4424M and will not part in any discussions or decisions regarding this matter.

3.  PUBLIC FORUM. – None

4.  CHAIRPERSON’S ANNOUNCEMENTS.  – None

Item 11. Was brought forward to this point of the meeting.

11. QUOTA OF PARISH COUNCILLORS & EXPERTISE NEEDED.                 

Mr. Tim Simpson introduced himself to the Parish Council and expressed an interest in joining the Council. Following a discussion, Mr. C. Fleming proposed Mr. T. Simpson be co-opted onto the Council, this was seconded by Mr. A. Broadhurst. Mr. T Simpson then signed a “Declaration of Acceptance of Office” and was welcomed on board the Council.

5.  TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 26th July 2017.

The minutes were approved and signed.

6.  CLERK TO GIVE AN UPDATE ON THE FOLLOWING,

(a) Current Bank Balance – statement to 5th August 2017 – £5,505.74

Which includes the £2000 precept payment.

(b) Audit Progress.

The annual return was presented to the Parish Council including the certificate.

The external auditors report confirmed in their opinion the annual return is in accordance with proper practices and no other matters had come to their attention, giving cause for concern that relevant legislative and regulatory requirements have not been met.

Other matters not affecting their opinion to which they would like to draw to the attention of the smaller authority are as follows.

1. The external auditor BDO LLP requested further supporting information as to why “Other Purchases” had decreased by £315.

An explanation of quantified significant variances was revised to include a breakdown of the purchases/other amounts including an explanation specifying items purchased and their individual amounts. No amendment was required to the Annual Return.

This information has been published on our web site.

2. Fixed asset costs had been restated in the current year but not the prior year.

One additional purchase had been made the previous year ending 31.3.2016 a defibrillator. The gross invoice value was included in the Asset Register:-

£1495 Net Sale + £10 shipping + £301 VAT = £1806.00

JDH Business Services Ltd. Audit Report advised The Practitioners’ Guide recommends that assets should be valued a purchase cost. This matter was reviewed in our Parish Council Meeting 17.6.2016 Item 5 on the Agenda. The cost of the defibrillator in the Asset Register was then revised accordingly to show a net value £1495.

This reduces the total value of the fixed assets:-

£15704 less £10 shipping + £301 VAT = £15393

Total Fixed Assets

Year ending-  31.03.2016  £15393                   31.03.2017  £15393

Our annual return – revised to show prior year box 9 equal to £15,393

The annual return for year ended 31 March 2017 including the certificate and notice of conclusion of audit has been published on the Parish Website and will remain for at least 14 days and made available for public access for not less than 5 years.

The Clerk has advised BDO LLP of the change to the Supplementary Contact. This was previously the Chairman Mr. R. Buckley and will now be replaced by our current Chairman Mr. A. Broadhurst.

7. AUTHORISATION OF PAYMENTS OF ACCOUNTS.        

BDO LLP External Auditors          £36.00          Chq. No. 000818

Cardiac Science –Electrodes       £40.74           Chq. No. 000819

HMRC – Tax payment                  £90.60           Chq. No. 000820

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.

Application No:       17/4122M

Proposal:                  Two storey rear extension

Location:                   12, TELFORD CLOSE, HIGHER HURDSFIELD, SK10 2QH

National Grid Ref: 392998 374084

The application was examined by our Planning Committee, the results of which were the Committee had no objections

Application No:       17/3754M

Proposal:                  Conversion of an existing agricultural barn into a dwelling.

Location:                   Shoresclough Farm, Well Lane, Higher Hurdsfield SK10 5SY

The application was examined by our Planning Committee, excluding Mr. P. Torr, the results of which were the Committee had no objections

Application No:       7/4424M

Proposal:               The conversion of an agricultural building into a dwelling                                     with single-storey rear extension and adjacent car port                                       structure

Location:                Shoresclough Farm, Well Lane, Higher Hurdsfield, SK10 5SY

The application is currently being examined by our Planning Committee excluding Mr. P. Torr.  The outcome of the discussions to be forwarded to the Clerk by Monday 2nd October 2017.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – None

10. REVIEW AND DISTRIBUTE CORRESPONDENCE –

PROPOSED PUBLIC SPACES PROTECTION ORDER:

Dog fouling and dog control – a consistent approach across Cheshire East

12.  THE DEAD TREES NEAR THE SEATING AREA AT HIGHER FOLD.       

The owners of the property on which the trees are situated, have had the necessary work carried out.

13. THE UN-ADOPTED ROAD AT HIGHER FOLD                                         

(a) THE CONDITION OF THE ROAD SURFACE.

This road is actually under private ownership. It has not yet been possible to trace the current owners of this road after Alcamey Developments who previously owned the road, ceased trading.

Patrick Tansey from Cheshire East Council has referred this matter to their legal team and facilities manager who have advised the council do not have a legal responsibility to repair and maintain this privately owned road and due to the fact they are forced to work within the confines of extremely tight property budgets they are not able to carry out spot repairs to the pot holes as they have done in the past.

Cllr. A. Broadhurst is to make enquiries as to any further action we can take to resolve this matter.

(b) THE DRAINAGE CHANNEL AT THE ENTRANCE.

As a temporary measure to make this channel safe, the Highways Dept. has filled in the channel with Tarmac. This will be replaced by 2 No. new channels before the bad weather arrives.

 (c) A SIGN FOR THE ENTRANCE “HIGHER FOLD”.                                     

A resident in Higher Hurdsfield has kindly manufactured a very nice sign, free of charge which will shortly be erected at the entrance of Higher Fold. The Parish Council would like to thank the gentleman concerned.

14. THE GENERAL CONDITION OF THE PARISH

(a)  RAINOW ROAD

The lower end of Rainow Road has been resurfaced but only up to Lower Fold, it was due to be resurfaced up to Well Lane.  Cllr. A Broadhurst has spoken to Andy Simpson who was not aware of any reason and made assurances that the rest of the resurfacing would be carried out up to Well Lane.

The Clerk to enquire if a date this work has been programmed.

(a) Road Gullies.

Concern was raised over the road gullies not being emptied. Gullies near the canal bridge and the George & Dragon Pub have been emptied, but others in between have been left blocked.

The Clerk to ask why these were left and when they can be cleared.

(b) Replacement Higher Hurdsfield sign.                                                 

Two quotes have been obtained for the sign.

The Clerk to make enquiries as to the material specification of the lower priced sign and the Chairman to obtain confirmation of the higher price.

John Denwood the Local Highways Officer has kindly offered to install this sign.

(c)  CLIFF LANE – GULLIES + DAMAGED ROAD SIGN.

As a result of the meeting held on 7th Sept. 2017 at the Town Hall, attended by Cllr. J. Nicholas and Chairman Cllr. A. Broadhurst, there is going to be an assessment carried out on Cliff Lane.

This assessment is for signage to warn drivers of large vehicles using Sat. Nav. that this road is not suitable for them to navigate and also to establish suitable areas along the road for people to pass in their vehicles.

The assessment funds will come out of this year’s budget £1000 and if any work is then approved that will be from next year’s budget.

Remedial work is to be carried to the carriageway edge. The new street nameplate is ordered and will be erected as part of a package of similar works. – On going.

(d) THE CONDITION OF THE RECREATION GROUND                             

Matt Smith, Commercial Manager, Ansa Environmental Services has advised they have identified funds that can be used to make some improvements to the play area at Higher Fold. The process to get access to these funds can be lengthy as Cheshire East need to authorize the spend ensuring it is being spent as intended.

They will start the process as soon as possible and keep us updated on progress.

The grass has been cut in all areas and the shrubs etc. pruned

Keith Thelwell, Team Leader Trees, Ansa Environmental Services Ltd. Has advised there is a young mature Ash tree on the on the boundary of the car park area and the road,  which is dead or certainly very sick and needs felling.

The tree that is blocking the sign for the recreation ground is to be felled rather than pruned as this tree is more likely to cause problems in the future, with too much growth and screening of the play area.  The felling of the two trees will be scheduled in the next two months.

(e) DEFIBRILLATOR TELEPHONE BOX.

It needs cleaning. A request sent to the two ladies from the cleaning company but no reply has been received. – The Clerk to send one further request.

The light bulb in the telephone box has been replaced by a new bulb by the Chairman; however the light will still not work. Cllr. C. Fleming to accompany the Chairman to check if power is getting to the bulb.

Concern was raised by the Chairman that the weekly check on the defibrillator runs down the power of the battery because it has to be opened to carry out the checks.

The Clerk to get advice as to whether the checks can safely be carried out at longer intervals.

The location of the telephone box housing the defibrillator has not been correctly logged on the list of defibrillators. Attempts have been made to change this however no change has resulted.

The Clerk to investigate how the change can be made.

(f) ROEWOOD LANE / RAINOW ROAD JUNCTION

The wall on the left hand side of this junction as you turn left towards Macclesfield is constantly being hit by vehicles. The Chairman suggested that a small section of the wall be removed which would alleviate the problem and prevent vehicles having to go into the middle of the road in order to turn the corner, which is another safety issue.

This suggestion was put to the Highways Department who replied that they were thinking about removing some of the wall but no works order has been raised. However a junction widening scheme would have to be approved and put together by their design team as it may restrict the crossing points.

The Clerk to enquire how a works order can be raised and who would fund the project.

Extra – Swanscoe Lane

The overgrown trees branches are hitting large vehicles. Pot holes are causing damage to cars.

Swanscoe Lane has been proposed for Level 2 patching. When budget becomes available Swanscoe Lane will be prioritised amongst all the other proposed sites. The Highways Dept. will be picked up actionable defects on routine safety checks.

With regards to the trees which appear to be private, and are obstructing the highway, a notice can be issue to the adjacent land owner to request maintenance.

15. WEB SITE                                                                                           

The Clerk has been advised our Web Site does not meet all the requirements of the Transparency code. When it was built several years ago it was not set up to accommodate the Transparency code as it exists now.

The Clerk has now updated the web site to include the necessary public notices regarding the audit and account figures plus other relevant documents. She will continue build on this information and acquire confirmation that all requirements have been met to comply with the Transparency code.

Meeting ended approx. 7.05pm

THE NEXT MEETING WILL BE WEDNESDAY 25th OCTOBER 2017 AT 6pm.

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