PARISH COUNCIL MEETING MINUTES 31ST January 2013

DRAFT MINUTES   

PARISH COUNCIL MEETING    31st January 2013

 PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mrs M Street, Mr N Eardley, Mr C Fleming, Mr R Buckingham, Mr P Hayes & Mrs W Carter (Clerk).

 Due to the delayed presence of the Chairman Mr. R. Buckley, Cllr. E. Wilson took the Chair.

 1. APOLOGIES – Councillors – Mr P Torr, Mrs L Foster & Mr B Livesley.

 2. DECLARATION OF INTEREST – None

 3. PUBLIC FORUM –   None

 4. MINUTES OF THE LAST MEETING HELD 29th November 2012

Approved and signed.

 5. CHAIRPERSON’S ANNOUNCEMENTS –  None.

 6. CLERK TO GIVE UPDATE ON THE FOLLOWING:

Current Bank Balance – 8th January 2013 – £6,690.72

Precept – Precept request sent to CEC 8.11.2012.

Cheshire East Council has confirmed the tax base for Higher Hurdsfield council as 323.01.  In arriving at this tax base the impact of the council tax support scheme has been calculated for each local council to provide a provisional grant entitlement. The provisional grant due to Higher Hurdsfield council is £326 based on a tax base adjustment of 22.22 band D equivalents.

 This information was emailed to Councillors and it was decided it would not make a difference to the precept request.

 8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON

   ANY PLANNING APPLICATIONS NOTIFIED –

 Application No.          13/0056M

Proposal:                   Proposed front & Rear Dormer Roofs & Single Storey Side Extension and Single Storey Rear Extension.

Location:                    34,Roewood Lane, Higher Hurdsfield, Macclesfield. SK10 2PQ

 No objections

 Swanscoe – Mr. Poyser. A Planning Contravention Notice has been served which has a 21 day timescale for the information requested to be provided. Cheshire East Council will then consider whether or not it is appropriate and proportionate to take enforcement action.

The matter was discussed in detail and the progress will be monitored

 9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – none

 10. AUTHORISATION OF PAYMENT OF ACCOUNTS

Fairway Landscapes Ltd. (Cherry Tree)    £138   Chq. No. 000719

Held until confirmation is received to confirm the tree has been planted.

 Clerk’s Expenses 5months Sept/Jan.                    £72     Chq. No. 000720

11. REVIEW AND DISTRIBUTE CORRESPONDENCE

CHESHIREARCHIVES & LOCAL STUDIES NEWSLETTER

 CHESHIRECOMMUNITY ACTION – ANNUAL REVIEW 2011-12

 TOWN & PARISH COUNCIL CONFERENCE 2013.

Invitation Wednesday 20th March 6pm. Venue and agenda to be confirmed.

 CEC DEVELOPMENT STRATEGY & POLICY PRINCIPLES

CONSULTATIONS 15th Jan to 26th Feb. 2013.

Consultation documents can be viewed on line or we can request hard copy.

12. THE GENERAL CONDITION OF THE PARISH

12.1. Public Footpath/Wheelie Bins

The reconstruction of the steps cannot be funded from CEC maintenance budget so it will have to be put forward for consideration for LAP funding. Andy Simpson suggested a meeting be arranged to discuss making the area safe. The Chair phoned Andy Simpson 07702 220106 several times and was not able to make contact. The Clerk emailed several times and has not received a reply. – on going

 A letter to be issued to residents regarding removal of the bins when a date for the safe works has been determined.

 12.2 The Condition of Grids on Rainow Road.

Councillors have examined the grids and although not perfect they are satisfactory.

 12.3 Silver Jubilee Tree

Cllr. M. Street to check and confirm to the Clerk that Fairway Landscapes have planted the tree.

 12.4 Plaque in the Sunday School updated.

Cllr. Wilson to update the plaque. Cllr. Buckley to confirm the name and dates as listed on the Chain of Office and Cllr. Eardley to arrange for the plates to be removed from the plaque and given to Cllr. Wilson. – ongoing.

12.5 The grid and unadopted road to the recreation ground.

The Highways Dept. were advised 26th Nov. 2012 that Andy Simpson carried out maintenance work on the grid in 2009; therefore they are responsible for the further maintenance now required. The Clerk has asked when this work will be carried out.  – ongoing.

 Cllr. Torr obtained a  for a quote from Fairway Landscape for siting steps across the boarder of the planted area onto the car park, to make a safer walkway off the unadopted road.  Cost  £255.80+ VAT = £306.96.

 The cost was approved by the council

 A sketch and specification of the proposal was reviewed and the Councillors suggested chicken wire be requested to cover the sleepers to prevent them becoming slippy.

The clerk to request change to spec., obtain revised quote and contact CEC Leisure to obtain permission for the construction, ensuring it will still be covered under their insurance.

 12.6 The Clerk to find out if any arrangements are being made to improve the canal tow path – on going.

 12.7 SNOW KIT.

The snow kit will temporarily be stored at Cllr. Wilson’s. and the available items be advertised on the notice board by the Clerk and the web site by Cllr. Roberts.

 12.8 Gritting the roads

Grit bins are permanent.  Those already provided will be maintained and refilled as required. Additional salt bags will be provided if we experience prolonged cold weather.

Simon Davies from the Highways Dept. has agreed to drop a grit sack at the corner of Well Lane and Rainow Road.

 The Clerk to request a further 3 grit bags to be deposited on locations to be advised by Cllr. Buckingham.

 Cllr. Buckingham to obtain quotes from local private companies that grit roads.

 Roewood Laneand estate roads in general will only be gritted when all of the primary routes are clear and resources become available.  Simon Davies advised there have not been any cuts to the winter service they provide.  During the recent period of winter weather, this has not been possible. The main routes, town centres and footpaths have been treated. The roads on the primary pre-salting routes are Rainow Road,Kerridge Road and Bull Hill Lane

 13. NEXT PROJECT

13.1 More Road Sweeping – Due to bad weather any road sweeping schedules will have been disrupted.

13.2. Produce local history booklet, based on Lynn’s articles for website.                   This information to be rolled out with the Parish Council newsletter and advertised on the notice boards.

13.3. Keeping Roads and Paths Clean.                                                                                                                    The clerkto contact our Maintenance contractor  before the next meeting otherwise alternative arrangements to be made.

13.4. Grassy area at end of Clarendon Drive – develop for children / adults?                Cllr. Buckingham has enquired from local residents what they would like if the land was available. The suggestions were:-

A wildflower area –  bench – picnic table – though this might necessitate the provision of a waste bin and the concomitant maintenance requirement to provide for emptying the bin.

A verbal response from one resident – he would prefer PC to spend money on gritting the roads.

Cllr Buckingham to make further enquiries to be reported at the next meeting.

14. SID

The Clerk to make determine if the SID has been obtained.

15. ASH TREE VIRUS (CHALARA DIEBACK)

A resident contact our Chairman to inform him that he thought an Ash Tree in the car park had the Ash Tree virus (Chalara dieback ).

No further reports or information available.

The case number for reference is 677264. – ongoing.

 16. WEB SITE UPDATE

Cllr. L. Foster latest history episode concerning Sedgwick Mill/Rose Cottage has been entered on the web site and has met with very good reviews from the Councillors.

 Cllr. Buckley to provide photos for the history section of the web site. – Ongoing.

 Cllr. L. Foster and the Clerk to liaise and produce a letter which can be delivered to Parish Residents asking for any information/photographs they may have of the Parish. – Ongoing

 17. CLEAN UP THE VERGES BETWEEN WELL LANE AND THE PARISH BOUNDARY.

The situation will be monitored.

 18. PROPOSED CLOSURE OF HURDSFIELD POST OFFICE.

A list of objections has been put forward on behalf of the residents of Higher Hurdsfield.

 7. CLERKS SALARY REVIEW

The clerk was thanked for her all her hard work. The salary & hours worked had not been reviewed for two years and it was agreed the reviewed rate should be applied to the hours which are increased from 20 to 25 per month.

Meeting ended 7.00 pm

 

Next Meeting to be held on 28th February 2013 at 5pm

 

E & O Accepted.

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