PARISH COUNCIL MEETING 5th December 2013
PRESENT: – Councillors – Mr R Buckley (Chair), Mrs E Wilson (Vice Chair), Mr N Eardley, Mrs M Street, Mr P Torr, Mr C Fleming Mr. R. Buckingham, Mr. A. Broadhurst, & Mrs W Carter (Clerk).
1. APOLOGIES Mr. P. Hayes
2. DECLARATION OF INTEREST – None
3. PUBLIC FORUM – None
4. MINUTES OF THE LAST MEETING HELD 31st OCTOBER 2013
Approved and signed.
5. CHAIRPERSON’S ANNOUNCEMENTS- None
6. CLERK TO GIVE UPDATE ON THE FOLLOWING:
(a) Current Bank Balance – statement to 8thNovember 2013£8,381.46
Chq. No’s 000737 £125 & 000738 £45 yet to be cashed after which balance will be £8211.46
(b) A Risk Assessment to be carried out before the next meeting.
(c) Precept
| BUDGETARY CONTROL INFORMATION & FINANCIAL FORECAST | |
| TO DETERMINE PRECEPT 2014 – 2015 | |
|
|
|
|
Expenditure 2013 to 2014 |
|
| TUBS & PLANTS |
£43.00 |
| PURCHASES FROM FAIRWAY LANDSCAPES |
£779.00 |
| RENT FOR MEETING ROOM |
£125.00 |
| INSURANCE |
£321.00 |
| INTERNAL AUDIT |
£94.00 |
| EXTERNAL AUDIT |
£0.00 |
| PARISH CLERK’S SALARY |
£2,100 |
| CLERK’S EXPENCES |
£172 |
| STATIONARY/GOODS |
£95 |
| WEB SITE DOMAIN NAME & MAINTENANCE |
£49.00 |
| MEMBERSHIP FEE SOCIETY OF LOCAL CLERKS |
£75.00 |
| CHAIRPERSON’S ALLOWANCE |
£100.00 |
| PARISH NEWS LETTER |
£51.00 |
| MAINTENANCE GARDENER/HANDY MAN |
£120.00 |
| LASER CUTTING SERVICES |
£125.00 |
| Expenditure to Dec. Total |
£4,249.00 |
| Estimated Expenditure from Dec. To end of March:- | |
| PARISH CLERK’S SALARY incl. HMRC |
£1,100 |
| CLERK’S EXPENCES |
£80 |
| STATIONARY/GOODS |
£50.00 |
| MAINTENANCE |
£200.00 |
|
PROPOSED PURCHASES |
|
| GRIT BINS |
£1,100.00 |
| REPLACEMENT PLANTS/SHRUBS CAR PARK AREA |
£198.00 |
| Total |
£2,728.00 |
|
Total Expenditure predicted for 2013 TO 2014 excluding item below |
£6,977.00 |
| REPAIRS TO UNADOPTED ROAD | |
| Today’s Bank Balance £8211.46 less £274 (today’s cheques) |
£7,937.46 |
| Estimated balance year end £7937.46 less £2728 |
£5,209 |
The Council wished to reduce the cost to the residents of the Parish due to the current financial climate; therefore it was decided to reduce the Precept Request to £4,000.
7. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS NOTIFIED – none
8. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – None
9. AUTHORISATION OF PAYMENT OF ACCOUNTS
31.11.2013 Sunday School Rent for meeting room £125.00 Chq. No.000737
07.11.2013 Z. Wilcox Grass Cutting £45.00 Chq. No.000738
Post dated 15.01.2014 HMRC £150.00 Chq. No.000739
Clerk’s expenses July to December 2013 £83.66 Chq. No.000740
Printer Cartridges/postage/flask £38.16 Chq. No. 000741
10. REVIEW AND DISTRIBUTE CORRESPONDENCE
Project Update – Fibre broadband to 96% of the premises in Cheshire
Disco for people with disabilities.
Cllr. Buckingham to put on website.
Pre-Submission Core Strategy
Documents were discussed and individuals to make their own comments on line/post.
11. THE GENERAL CONDITION OF THE PARISH
11.1 PLAQUE IN THE SUNDAY SCHOOL
Cllr. R. Buckley advised it was at P.R. Jewellers and would be completed by the next meeting.
11.2 BLOCKED GULLY – Cleaned out.
11.3 KEEPING ROADS AND PATHS CLEAN
Branches overhanging the footpath are causing a problem; hopefully these will be cut by the land owner soon.
11.4 STREET LIGHTS
One street light has been repaired; the second street light was to have been repaired today however due to the high winds the work was put on hold until next week.
Residents near the car park at Higher Fold enquired if the light could be removed from the car park. This would not be possible for safety reasons.
11.5 C.F. DONCASTER ESQ. J.P. PLAQUE TO BE REPLACED. – completed
11.6 REPLANTING OF THE SHRUBS IN THE CAR PARK
Fairway Landscapes Ltd. Have quoted a price of £165.00 plus VAT = £195.00 for supply and plant replacement shrubs where original plants are either dead or missing (approx. 20 no.)
The quotation was accepted by the council.
11.7 ROAD GRITTING
It was found to be too expensive to hire a private contractor to grit the roads.
12. PURCHASING GRIT BINS
Fairway Landscapes Ltd. quoted a price to supply and install grit bins of various sizes:
12 cubic foot (35” long x 32” wide) with front opening door @ £192.95 = £231.54
7 cubic foot (39” long x 17” wide) with top opening lid @ £167.98= £201.58
Nestor MK11 Grit Bin 370L (if still available) £256.66 = £308
It was decided to purchase 4 No. Nestor MK11 Grit Bin 370L and get them installed asap.
Two bins to be located on Roewood Lane, one on Well Lane and one on Cliff Lane.
Cllr. Buckley to co-ordinate the installation with Fairway Landscapes Ltd.
13. REPAIR/RESURFACING OF THE UNADOPTED ROAD
Cllr. Torr obtained a quote for resurfacing an area of the road which is to be limited to 10 ft width, spanning out at the junction to the full width of the gully. The price for the work was £7,100 + VAT. The Parish Council do not have sufficient funds.
The Clerk to contact Roy Loundes CEC who assisting in getting the pot holes filled earlier in the year to see if they can be filled in again.
14. THE BUS SHELTER WASTE BIN
Douglas Christie, CEC advised they have moved the bin to Queens Avenue because his staff advised it was not used very much and it was dangerous stopping to empty the bin.
They would park on Roe Wood Lane and “Litter Pick” when needed.
This is not acceptable. The bin is well used. The Clerk to request the bin be replaced or a new one installed.
15. COMMUNITY BUS
The Parish Council support in principle, Cllr. Buckley will email Ken Butler to this effect.
How the proposal will work will be looked at when the scheme has progressed further.
16. PARISH NEWS LETTER
350 copies of the News Letter have been printed at a cost of £50.31 by CEC.
The copies were distributed at the meeting for the Councillors to post.
Meeting ended approx. 7.30pm
Next Meeting to be held on 30th January 2014 at 6pm
E & OA
