PARISH COUNCIL MEETING MINUTES 6th DECEMBER 2017

DRAFT

PRESENT: – Parish Councilors’ –  Mr A Broadhurst  (Chair),  Mr C Fleming (Vice Chair), Mr N Eardley,  Mr P Torr,  Mr T Simpson &  Mrs W Carter (Clerk) .

Cllr. Mr J Nicholas Cllr. Ms A Stott

1.  TO RECEIVE APOLOGIES FOR ABSENCE – Mrs M Street & Mrs E Wilson,

2.  TO RECEIVE ANY DECLARATIONS OF INTEREST-

3.  PUBLIC FORUM. – None

4.  CHAIRPERSON’S ANNOUNCEMENTS.  – None

5.  TO APPROVE THE MINUTES OF THE MEETING HELD ON THE 25th October 2017

The minutes were approved and signed.

6.  CLERK TO GIVE AN UPDATE ON THE FOLLOWING,

(a)Current Bank Balance – statement to 3rd November 2017 – £4,898.80

The Clerk would like minuting, the Retired Chairman Richard Buckley, issued a cheque to the Parish Council for £55.00. Refunded Chairman’s Allowance.

has been received from the NatWest Bank that Councilors’ A. Broadhurst and C. Fleming were now on the Parish Council’s list of authorized signatories.

(b) Setting the Precept – The Clerk provided the figures below on which to base the precept required.

FIGURES ON WHICH TO BASE THE PRECEPT FOR 2018 TO 2019

 

COSTS

COSTS

ESTIMATED COSTS

  31.03.2016  to 31.3.2017

31.03.2017  to 06.12.2017

06.12.2017  to 31.3.2018
 PURCHASES OTHER

£600.00

£242.53

£40.00

AUDIT

£174.00

£175.20

 EXPENSES

£198.00

£156.28

£30.00

 OFFICE SUPPLIES & WEB SITE

£144.00

£100.14

£57.00

 INSURANCE

£287.00

£295.31

 SUBSCRIPTION SLCC

£77.00

£67.00

 RENT

£125.00

£87.50

£25.00

 CLERK

£3,000.00

£2,030.20

£969.80

 MAINT’NCE

£300.00

£200.00

£40.00

 

 

£3,354.16

£1,161.80

YEAR TOTAL

£4,905.00

 

£4,515.96

 

 

 

 

1 OFF PURCHASES FOR ABOVE

 

1 OFF PURCHASES FOR ABOVE

 Insurance for claim for notice board.

£250.00

Village Road Sign

£170.00

 Printing letters for defibrillator training.

£26.00

 Electrodes for defibrillator

£41.00

 Z. Wilcox for paving and installing sign.

£289.00

 Cleaning of phone box

£40.00

 Newsletter

£35.00

 Newsletter

£40.00

Total cost of one off purchases

£600.00

Total cost of one off purchases

£291.00

 

 

 TOTAL YEAR COST

£4,905.00

 TOTAL YEAR COST

£4,516.00

 LESS 1 OFF PURCHASES

£600.00

 LESS 1 OFF PURCHASES

£291.00

LEAVES RUNNING COST TOTAL

£4,305.00

LEAVES RUNNING COST TOTAL

£4,225.00

     

 

INCOMING FUNDING / GRANTS

 

INCOMING FUNDING / GRANTS

 

PRECEPT

£4,000.00

PRECEPT

£4,000.00

SUPPORT GRANT

£216.00

SUPPORT GRANT

£108.00

TOTAL

£4,216.00

 

TOTAL

£4,108.00

 

 

 

 

 

PLEASE NOTE, WE WILL NOT RECEIVE ANY SUPPORT GRANT NEXT YEAR 2018/2019

 

 

 BANK BALANCE 06.12.2018 = £3,933

ESTIMATED BANK BALANCE 31.3.2018 = £2,772

The figures were discussed in depth. Concerns were raised about the estimated bank balance of only £2,772 which is not an adequate reserve. There will be no support grant for next year. Insurance costs are expected to increase and costs are rising in general. We reduced the precept in 2014 from £5000 to £4000 and have not increased this figure for three years, which is why the reserve is so low. It was therefore agreed that the precept request would again need to be set for £5,000. The preset request form was then completed.

7. AUTHORISATION OF PAYMENTS OF ACCOUNTS.

Zach Wilcox –Season of Grass Mowing.         £200.00           Chq. No. 000821

G. B Sign Solutions Ltd. – Road Sign               £170.32           Chq. No.000822

Holy Trinity – Rent to end of Dec.                  £87.50             Chq. No.000823

HMRC – Tax                                                    £90.60             Chq. No.000824

A. Broadhurst – Flowers/compost                  £15.99.            Chq. No. 000825

W. Carter – 9 months expenses                     £156.28           Chq. No. 000826

W. Carter – Refund Web Hosting Cost

For Unlimited Web Hosting 7x£3.59              £25.13             Chq. No. 000827

8. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON ANY PLANNING APPLICATIONS.

Application No:           17/5211M

Proposal:                     Remove and build a larger solid roof conservatory

Location:                     19, Clarendon Drive, Higher Hurdsfield, Cheshire, Sk10 2QQ

A response was sent to the Planning Dept. following our Planning Committees examination of the application, advising no objections had been raised.

Councillor N. Eardley suggested that he step down from the Planning Committee and Councillor T. Simpson take his place in order to have a representative from the Roewood Lane area. This was unanimously agreed and guidelines used by the Planning Committee were given to Councillor T. Simpson.

9. TO RECEIVE AND NOTE ANY PLANNING DECISIONS. – None

10. REVIEW AND DISTRIBUTE CORRESPONDENCE

All correspondence received by email had been forwarded via email.

11. PARISH COUNCIL VACANCY

Ideally a further representative from the Roewood Area would be preferred, therefore Councillor T. Simpson to make enquiries.

12. THE ROAD UNDER PRIVATE OWNERSHIP AT HIGHER FOLD

 Repairing of the Road Surface. – The supervisor John Denwood had made the arrangements with, to drop off the planings, is on sick leave, therefore the drop off was not carried out.  There are more resurfacing jobs taking place so there shouldn’t be an issue getting some planings in the near future.

13. RECREATION GROUND SURFACE – JET WASH – Not carried out, Clerk chasing.

14. STREET LIGHT REPAIR IN HIGHER FOLD CAR PARK

The street lamp in the car park is not working. There have been recent incidents of vandalism and unwelcome behaviour in the car park and also the lamp is very helpful in negotiating the pot holes.

The Clerk reported the fault, to Property at Cheshire East Ref. No. 53605. The latest information from them is that the Electricians are hoping to get to this job on Friday morning 8th Dec.”

15. RAINOW ROAD

(a) Replacement Higher Hurdsfield Sign. – The sign has now been installed.

(b) Road Gullies Not Emptied – The road gullies have been emptied with the exception of one that could not be emptied because a vehicle was parked on top of it.

16.   CLIFF LANE – GULLIES + DAMAGED ROAD SIGN.

(a) Remedial work is to be carried to the carriageway edge.

Highways Dept.  have advised the edge off carriageway on Cliff Lane will be monitored through the routine safety inspections as per code of practice. They have added this to a future list for jet patching which is the most effective treatment for edge deterioration and indentations in rural roads. They will have this machine needed to do this back in the New Year, although they do not have an exact date.

The new street nameplate is ordered and will be erected as part of a package of similar works.

(b) The Assessment.

As a result of the meeting held on 7th Sept. 2017 at the Town Hall, attended by Cllr. J. Nicholas and Chairman Cllr. A. Broadhurst, there is going to be an assessment carried out on Cliff Lane.

This assessment is for signage to warn drivers of large vehicles using Sat. Nav. that this road is not suitable for them to navigate and also to establish suitable areas along the road for people to pass in their vehicles.

The assessment funds will come out of this year’s budget £1000 and if any work is then approved that will be from next year’s budget.

Cllr. J. Nicolas to enquire when the assessment will be carried out. – On going

(17) DEFIBRILLATOR TELEPHONE BOX

(a) Cleaning

The Call Box has been cleaned at a cost of £15. The box to be cleaned every four weeks.

Cllr. P. Torr to look into the cost of getting the inside of the box painted and a plinth or rubber seal put at the bottom of the box to prevent leaves etc. blowing in.

(b) Light Bulb

The light bulb is not working because the electricity has been cut off. Cllrs. A. Broadhurst and C. Fleming to arrange re-connection.

(c) Location Record

The location of the telephone box housing the defibrillator has not been correctly logged on the list of defibrillators. Attempts have been made to change this however no change has resulted.

Nicholas Blair has asked the link for checking the sites to correct the location, this is a standalone system which is not connected to their control, the information is correct there.

The record has still not been changed, the Clerk to again contact Nicholas Blair to rectify this error.

(18) ROEWOOD LANE / RAINOW ROAD JUNCTION

Following discussion with John Denwood and our Chairman it was decided that a marker post may not help the problem. The Highways Dept. are quite limited with options as to what they can do, taking into consideration the old design of the road and the difference in level between the footway and carriageway.

They will get the site checked to ensure there is no loose debris.

Cllr. T. Simpson stressed that the caner of the road was quite violent from Roewood Lane onto Rainow Road, anything larger than a transit van struggles at this junction.

Vans parking on the bridge were also a problem. Ideally double yellow lines are required.

19. SID DAMAGED POST

A vehicle has damaged the post hosting the SID.  The Highways Dept. have removed the post and will try and get this repaired within the next four weeks, all being well.

However four weeks have passed and the post has not been returned, the Clerk to chase.

20. PARISH NEWS LETTER

The Chairman has compiled several articles for the news letter.

A basic layout of the news letter has been produced by the Clerk who will issue this to the Councilors’ for their comments.

Cllr. P. Torr to contact Random Apple for an article to be included which should be emailed to the Clerk.

All details to be finalized for approval at our January meeting with a view to getting the letter printed and sent out in February.

21. STREET LIGHTING ON CLIFF LANE

Concern has been raised over the removal of 5 street lights at the bottom of Cliff Lane leaving one light on the corner which is not working. This is a safety issue as children walk up the lane.

Cllr. J. Nicholas advised the matter was being investigated as the man in charge of the project has retired.

Cllr. J. Nicholas to advise the Parish Council of the outcome of the investigations. 

Meeting ended approx.  6.45.

THE NEXT MEETING WILL BE WEDNESDAY 31st JANUARY 2018

 

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