PARISH COUNCIL MEETING MINUTES  23rd July 2020

 

PRESENT

Parish Cllr’s - Mr. A. Broadhurst (Chair), Mr. C. Fleming (Vice Chair), Mr. P Torr, Mr. N. McArthur. Mrs. D. Grindrod.

Parish Clerk & RFO - Mrs. W Carter

Cllr. Ms. A. Stott, Cllr. Mr. J. Nicholas

 

1. APOLOGISE

Mrs. E. Wilson, Mrs. M. Street, Mr. T. Simpson, PSCO Pam Graham.

The Council approved by resolution each Councillor’s reason for absence.

 

2. DECLARATION OF INTEREST.

Councillor J. Nicholas declared his interest in Item 9 Application No: 20/2743M.

 

The Parish Councillors were advised to review their Declaration of Interest details and update if necessary.

 

3. PUBLIC FORUM

None

 

4. CHAIRMAN’S ANNOUNCEMENTS

Expressed his satisfaction at the facilities provided by the Church, i.e. sanitised tables & chairs, social distanced, hand san itisers etc. to comply with Government guidelines.

Asked if everyone had read the list of meeting restrictions put in place for their safety.

 

It was agreed by all future meetings would be carried out in this manner unless the government imposed further restrictions, in which case we would change to virtual meetings via Zoom.

 

5. MINUTES OF LAST MEETING HELD 27th FEBRUARY 2020.

The minutes were approved by all members and signed by the Chairman Cllr. A. Broadhurst.

 

Item 9. Was brought forward and Cllr. J. Nicholas left the room expressing a declaration of interest.

 

9. PLANNING COMMITTEE TO CONSIDER AND COMMENT ON PLANNING APPLICATIONS.

Application No:          20/1712M

Location:       93, Rainow Road, Higher Hurdsfield.

Proposal:      Three storey side extension and detached garage.

 

Response - Our Planning Committee have reviewed the above application and if approved, request a condition be added to the approval that the extension forms part of the original dwelling and is not made into a separate dwelling at a later date. 

 

This was application was approved with conditions on the 8th July 2020

 

Application No:     20/2822M

Proposal:      First floor extension over existing 4 car garage to form new 'granny' annex accommodation, floor area 80m sq

Location:       Swanscoe Hall, SWANSCOE LANE, HIGHER HURDSFIELD, SK10 5SZ

 

Response - The Planning Committee have reviewed the proposal and have no objections to the application.

A further review of the plans was requested and carried out by the Planning Committee. The decision stands.

 

Application No:     20/2743M

Proposal:                Demolition of a vacant pub (A4) and the construction of a terrace of 4 two-storey dwellings and one two-storey detached infill dwelling (C3) with associated car parking

Location:                 THE GEORGE AND DRAGON, 61, RAINOW ROAD, HIGHER HURDSFIELD, CHESHIRE, SK10 2PD.

 

Response - The Parish Council Planning Committee, examined the application and was of the opinion that this development was totally unacceptable. A number of objections were raised, based on the following points.

 

The car parking for the four dwellings fronting onto Rainow Road

The dominating detached dwelling to the rear of numbers 55 and 59 Rainow Road.

 

The Parish Councils full response to the application will be sent to the Planning Department.

 

At the Parish Council’s request Cllr. A. Stott has submitted objections to the Northern Planning Committee. We are now waiting for their decision to see if can be dealt through their procedures, which would give residents a chance to voice their objections.

 

The local residents have held a meeting during which their objections were discussed very strongly, particularly with the large detached dwell at the rear.  These objections will be sent individually to the Planning Department.

 

The residents were also very unhappy about the lack of care in sending details of the application to them, i.e. two letters in one envelope from two different streets etc. not all properties affected by the development received notification.

 

Cllrs. A. Stott and J. Nicholas then left to attend another meeting commitment.

 

6. TO REVIEW & APPROVE THE FOLLOWING

Standing Orders, Financial Regulations, Financial Risk Assessment,

Asset Register -has been updated to include the bus stop bench,

Insurance Policy – due for renewal 20th August 2020. The updated assets list was sent to Zurich Insurance to ensure the new asset would be covered. The price increase from the previous year was only £2. It was decided to stay with the same company.

Code of Conduct.

Clerk’s contract of employment – previously reviewed meeting 24th October 2019, item 20.

 

All the above documents were reviewed by and approved by the Parish Council.

 

7. CLERK TO GIVE AN UPDATE ON THE FOLLOWING

 to be reviewed and approved and signed by the Council where applicable: -

 

(a) Current bank balance 

On 3rd July 2020 £5533.52

 

Cheques approved and signed by Chairman & Vice Chairman during Corona Virus lockdown. All items and costs had been discussed and agreed at meetings prior to the lock down.

 

21.05.20       882     SLCC Accessibility Training                   £78

21.05.20       883     G. Judges - clean defib phone box         £75

21.05.20       884     ICO renewal                                          £40

21.05.20       885     PK Signs                                               £238.20

04.07.20       886     SLCC Accessibility Training                   £36

04.07.20       887     Norton Computer repayment W. Carter  £79.99

04.07.20       888     HMRC – Income tax                             £240

 

(b) VAT update 

 The clerk will apply for 2019 – 2020 VAT refund now that the Community Grant Clean Up fund has been spent.

 

(c) Risk Assessments

We will continue to follow the procedure of the Clerk inspecting the various locations when posting the meeting notices and reporting any risks at the following meeting, when corrected action will then be agreed. Any emergency risks will be processed by the Clerk who will inform the council of the actions taken.

 

(d)  Internal Audit Documents

Annual Governance & Accountability Return 2019/20 Part 2. Section 1 – Annual Governance Statement 2019/20 – All items were read out by the Clerk and the Council approved the statement.

 

Section 2 - Accounting Statements 2019/20

Accounting records for the financial year - Significant Variances – Bank Reconciliation        

The Certificate of Exemption.

Notice of the period for the Exercise of Public Rights, 27th July to 4th September 2020. A single period of 30 consecutive working days. (To be posted on the Parish Notice Boards)

 

Following examination and explanations all documents specified in item (d) were approved by the Council and will now be published on our public website together with other information as the Local Audit (Smaller Authorities) Regulations 2015 and the Transparency Code for Smaller Authorities. required by Regulation 15 (2) Accounts and Audit Regulations 2015,

 

8. AUTHORISATION OF PAYMENT OF ACCOUNTS 

Zurich Insurance Renewal  

£313.65 Chq. No. 000890

 

A. Broadhurst. Plants for tub at Higher Fold

£4.99  Chq. No. 000889

 

10. REVIEW AND DISTRIBUTE CORRESPONDENCE

 

THE POLICE COMMISSIONER’S MEETING

WITH PARISH AND TOWN COUNCILS IN CHESHIRE EAST

 

A remote meeting related to traffic problems. Cllr. T. Simpson asked to attend.

 

11. PSCO PAM GRAHAM

Monthly Report requested, not yet received.

 

12. ROEWOOD LANE/RAINOW ROAD

Cllr. J. Nicholas has been trying to expedite the proposed scheme to alleviate problems at the above junction and has been advised by Cheshire East Highways Dept. of the following:

 

The Roewood Lane junction is a known issue where vehicles damage the retaining wall on a regular basis. Parking restrictions need to be considered here as TSS have no desire to move the Bus Stop as previously suggested by officers. It will be added to the area wide TRO list or AHG list for consideration.”

 

Cllr. J. Nichols will ask senior management at TSS to reconsider.

 

13. CLIFF LANE  

Cllr. J. Nicholas has also been advised by Cheshire East Highways of the following.

 

Cliff Lane is too narrow for two vehicles to pass and a number of enquiries have been received reflecting this. The restriction to Heavy Goods vehicles was considered necessary as a first step and this does not seem to have resolved the issue. The next consideration should be a point closure along Cliff Lane. This will enable access to residents but limit the number of vehicles that can use it to travel from the B5470 Rainow Road to the A537 Buxton New Road or vice-versa.

 

Residents will have to be consulted before anything can go ahead. The matter is now with Cheshire East Highways.

 

It is on the list for discussion at the AHG Meeting on the 10th September 2020. It may be held remotely.

 

The meeting ended at approx. 7pm

 

The next meeting to be held on

Thursday Sept. 3rd. 2020.

 

If the meeting is to be Face to face or remote via Zoom to be advised nearer the time.